Executive Project Assistant

Executive Project Assistant:
Full Time Temporary (maternity leave)

Ronald McDonald House is an equal opportunity employer encouraging applications from qualified individuals from diverse groups, including Indigenous peoples, visible minorities, persons with disabilities, persons of all sexual orientations or gender identity and other grounds identified under the Saskatchewan Human Rights Code. For information on our mission and programs, please visit
Reporting to the Chief Executive Officer and working collaboratively with the Senior Leadership Team, the Executive Project Assistant manages the overall administrative function of the organization.

Key Responsibilities Include:

• Management of all modes of internal and external communication

• Grant writing

• Preparation of all forms of correspondence

• Maintain an up-to-date calendar for the CEO and COO

• Provide all relevant information and materials for meetings

• Take and provide minutes for meetings

• Maintain accurate records of electronic and hard copy files

• Research and submit grant applications

• Prepare and edit internal and external correspondence, communication and presentations on behalf of the Senior Leadership Team

• Management of timelines, correspondence, documents for the current expansion project (building a House in Prince Albert and a House in Regina)

Job Requirements Include:

• Minimum of 2 years’ experience in executive administration

• Minimum of 2 years’ experience in proposals and grant writing

• Excellent attention to detail and accuracy

• Strong judgement and decision-making skills

• Ability to anticipate needs and challenges

• Proven ability to prioritize and to take initiative

• Proven ability to manage many projects at the same time

• Comfortable in an environment that embraces reconciliation, equity, diversity and inclusion

• Excellent interpersonal and communication skills:
o Evidence of being genuine and approachable
o Can exhibit compassion and care to families who are facing difficult circumstances

• Able to pass a Police Record Check

Work Hours:

• Typically, Monday – Friday, 7 hours per day

• Some flexibility and travel required