Administrative Assistant Job Sarasota area,Florida USA,Administrative/Clerical

All current City of Sarasota employees must apply to job postings on the internal career site.

Come work at a place where employees of the City serve with Excellence and Pride!

NOTE:
The City of Sarasota is an
Equal Employment Opportunity, Veteran, E-Verify
and Drug Free Workplace employer. Click to view the City's Veterans Recruitment Plan. Click to view a the
City's Educational Equivalency Statement

Department:
Governmental Affairs

Employee Type:
Probationary

Time Type:
Full time

Salary Range:
$24.4334 - $31.1526 Hourly / $50,821.47 - $64,797.37 Annually

Job Posting Period:
January 15, 2026 - January 30, 2026 12:00 A.M.

Job Description:

Overview

To provide administrative support for a Department or Division Head assisting in handling technical and administrative functions in connection with departmental programs, such as personnel, budget, planning and operational procedures.

Essential Functions

Assists in the coordination of all administrative functions of the department including budget, personnel, meetings and clerical duties.
Prepares correspondence such as, letters, memoranda, reports, affidavits, and other materials.
Completes data entry into numerous computer systems.
Researches and collects information on operational and administrative problems, analyzes findings and makes reports to Department Head.
Assists with the preparation and administration of the annual budget and helps maintain budget and expenditure controls.
Supervises and coordinates all budgetary accounting activities and confers with department and/or Division Heads concerning acquisition and specifications for purchase of materials and equipment.
Assists with the installation of new programs, procedures, methods and systems within the department.
Performs fiscal and statistical studies.
Conducts surveys and collects information on administrative matters; studies the findings and prepares reports.
Prepares a variety of complex and confidential documents and reports.
Maintains meeting minutes either electronically or with audio equipment.
Coordinates and schedules meetings and conferences as directed.
Coordinates all routine operational management functions within department, including purchasing, building, equipment, property inventory and disposal.
Maintains complete stock of all office supplies and keeps accurate inventory of supplies and forms.
Assists with department/division projects and tasks and works as a team member within the department.
Represents department on committees or project groups as assigned.
Maintains confidentiality and handles sensitive information with discretion.
Tracks and monitors the progress of ongoing projects assigned by Supervisor.
Manages special, routine, and required projects as assigned.
Maintains data systems for department as assigned.
May serve as the liaison to an advisory board responsible for records, minutes, and reports.
Handles incoming calls, emails and mail, directing them to the appropriate personnel or addressing them as needed.
The intent of this class description is to provide a representative summary of the types of duties and responsibilities that will be required of classifications given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Incumbent may be required to perform job-related tasks other than those specifically presented in this job description.

Minimum Qualifications

Associate's degree from an accredited college or university with major course work in public, municipal, or business administration/management,
Three (3) years of general office experience,
Or the equivalent in education, training, and experience, which would provide the necessary knowledge, skills and abilities.

Job Based Competencies

Be dependable, proactive and highly organized.
Possess strong interpersonal skills and a good disposition.
Ability to prioritize and manage multiple tasks and requests simultaneously.
Ability to handle confidential information with discretion.
Ability to work independently.
Be proficient in Microsoft Office Suite and various other relevant software programs.
Ability to understand the operations of the city government including some…


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