Reporting & Licensing Compliance Specialist

Licensing & Reporting Compliance Specialist - Out of State Department

Join our team that keeps the wine industry running smoothly—one regulation at a time.

If you thrive on precision, love solving puzzles wrapped in regulations, and can juggle deadlines without dropping the glass, you might be exactly who we’re looking for. Our Licensing & Reporting Compliance Specialist helps our team navigate the ever-changing world of alcohol regulations with confidence.

This role blends research, project ownership, state communication, and hands-on execution. You’ll handle everything from applications and renewals to brand registrations and reporting cycles—while helping our clients stay compliant and stress-free.

PTO, PSL, Medical, Dental/Vision, Life Insurance, 401K match, 10 paid holidays, 1x gym enrollment fee up to $200, $75.00 per month expense reimbursement for health activities, lots of snacks, drinks and fun monthly events.

Why You’ll Love Working With Us

You’ll join a team that values accuracy, accountability, and a healthy respect for doing things the right way—while still embracing forward-thinking improvements. If you enjoy engaging work, real responsibility, and being part of a team that appreciates both tradition and progress, you’ll fit right in.

What You’ll Do

Regulatory & Licensing Work

• Prepare, submit, track, and maintain alcohol-related licenses, tax accounts and brand registrations across multiple states and tiers.
• Assist with monthly, quarterly, semiannual, and annual compliance reporting.
• Manage DTC and three-tier tax accounts and maintain accurate online and hard-copy submissions.
• File license cancellations and corresponding final reports, ensuring all related trackers are accurately updated.

Compliance Operations & Project Work

• Conduct compliance audits and produce clear, accurate documentation.
• Perform state regulatory research, communication, and cross-department collaboration.
• Lead Online Account Migration projects and contribute to complex infrastructure initiatives.
• Maintain organized electronic files, records, and client documentation.
• Play an essential role in fiscal license renewal periods as part of the renewal team.
• Support department process improvements and keep internal procedures current.

Client Support & Communication

• Collaborate with Specialists II and III, supporting client tasks and communications.
• Participate in client meetings and maintain a polished, professional company image.
• Delegate tasks to Compliance Assistants when appropriate.
• Maintain strict confidentiality and demonstrate the judgment to handle sensitive information.

General & Administrative Responsibilities

• Stay ahead of state and federal regulatory changes and share findings with the team.
• Track and reconcile billable and administrative time accurately.
• Support daily administrative tasks—mail prep, scanning, filing, photocopying.
• Participate in company meetings, presentations, and team training efforts.

What You Bring

• 3+ years of wine industry compliance or regulatory experience, distilled spirits knowledge a bonus.
• Ability to work independently and collaboratively with teams of varying experience levels.
• Strong organizational skills, high accuracy, and a stubborn refusal to let details slip.
• Excellent research, communication, and relationship-building abilities.
• Proficiency in Microsoft 365, Outlook, Excel, Adobe Acrobat, and Ship Compliant.
• Bonus points for experience with the TTB COLA Registry or Net Suite.
• A proactive mindset—always looking for better ways to work.
• Comfort with standard office equipment and digital tools.
• A valid driver’s license and occasional travel availability.
• Flexibility to work extended hours during peak regulatory seasons.

This role operates primarily in a professional office setting. We value a polished, professional presence—whether on camera, on the phone, or in person.