Sheriff's Office Administrative Assistant - Confidential

Salary Range
$31.99 - $38.88/Hour
$2,567.96 - $3,121.05/Biweekly
$5,563.91 - $6,762.27/Monthly
$66,766.97 - $81,147.23/Annually

• Salary Advancement – Increase after 1,040 hours (6 months full‑time) and annually thereafter until reaching top of range.
• Paid Time Off – Competitive vacation and sick leave, 12 paid holidays, and 8 floating holiday hours per year.
• County Health Premiums – 100% premium contribution for most employee plans.
• Post‑Retirement Health Reimbursement – County contributions for post‑retirement health benefits.
• Retirement – Pension fully integrated with Social Security.
• Paid Parental Leave – Up to 8 weeks after 12 months of employment.
• Additional Benefits – Dental, vision, disability, life insurance, employee assistance program, professional development, and more.
• Student Loan Relief – Eligibility for Public Service Loan Forgiveness through the U.S. Department of Education.

The Administrative Assistant supports the Sheriff’s Office Executive Management Team. The role involves coordinating executive schedules, managing Board documentation, and providing high‑level administrative support in a confidential environment.

• Manage calendars for the Executive Management Team.
• Enter all Board items into the County of Sonoma Board system and coordinate the review process.
• Coordinate printing and distribution of the Sheriff’s annual budget document.
• Track office contracts and insurance certificates; maintain contract databases and binders; conduct quarterly contract audits.
• Attend meetings in support of management, including scheduling, creating agendas, and minute‑taking.
• Serve as backup to the Executive Assistant to the Sheriff as needed.
• Exercise discretion when handling sensitive information.
• Work independently with minimal supervision and take initiative to complete tasks beyond routine operations.

• Excellent verbal and written communication skills.
• Advanced proficiency in Microsoft Word, Outlook, and Excel.
• Expert experience in meeting preparation, minute‑taking, and drafting professional correspondence.
• Experience remediating documents and knowledge of ADA compliance requirements.
• Strong problem‑solving skills with the ability to make independent decisions and exercise sound judgment.
• Ability to analyze requests for urgency, sensitivity, and appropriate escalation.
• Demonstrated discretion and emotional intelligence with confidential information.
• Ability to build and maintain effective working relationships across all organizational levels.

Serving the community since 1850, the Sonoma County Sheriff's Office employs over 650 employees to protect and secure 500,000 residents across 1,768 square miles. A thorough background investigation is required for all employees to maintain high safety standards.

Applications are accepted online rpath2sonomacounty.org. Supplemental Questionnaire responses are required. All submissions must be received by the closing date indicated on the job announcement.

The County of Sonoma values diversity and is an Equal Opportunity Employer. We are committed to a fair and equitable selection process.