Sheriff's Office Administrative Assistant - Confidential

Position Information

Salary Range
$31.99 - $38.88/Hourly

$2,567.96 - $3,121.05/Biweekly

$5,563.91 - $6,762.27/Monthly

$66,766.97 - $81,147.23/Annually

The Sonoma County Sheriff's Office seeks a highly skilled Administrative Assistant to join their team!

Starting salary up to $38.88/hour ($81,147/year), an additional $1.50/hour Confidential Premium in addition to the hourly pay rate, and a competitive total compensation package!

What We Offer

Working at the Sonoma County Sheriffs Office offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing youre working to better our communities. You can also look forward to flexible work arrangements and excellent benefits including:

• Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range
• Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year
• County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options
• Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement health insurance/benefits
• Retirement - A pension fully integrated with Social Security
• Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment
• Additional Benefits:
  Excellent dental, vision, disability, life insurance, employee assistance program, professional development, and more
• Student Loan Debt Relief – County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education

About The Position

The Sheriffs Office Administrative Assistant provides high-level administrative support to the Sheriffs Office Executive Management Team. This position coordinates executive schedules, manages Board-related documentation, and supports leadership operations within a confidential environment. The role requires professionalism, discretion, independent judgment, and the ability to proactively manage daily administrative duties. This position is responsible for:

• Managing calendars for the Sheriffs Office Executive Management Team
• Entering all Board items into the County of Sonoma Board system and coordinating the review process
• Coordinating printing and distribution of the Sheriffs annual budget document
• Tracking office contracts and insurance certificates; maintaining contract databases and binders; conducting quarterly contract audits
• Attending meetings in support of management, including scheduling, creating agendas, and minute-taking
• Serving as the backup to the Executive Assistant to the Sheriff as needed
• Exercising discretion when handling sensitive information
• Working independently with minimal supervision
• Taking initiative to complete tasks beyond routine day-to-day operations

The Ideal Candidate Will Possess Many Of The Following

• Excellent verbal and written communication skills
• Advanced proficiency in Microsoft Word, Outlook, and Excel
• Expert experience in meeting preparation, minute-taking, and drafting professional correspondence
• Experience remediating documents and a strong understanding of the Americans with Disabilities Act (ADA) compliance requirements related to office documents and correspondence
• Strong problem-solving skills with the ability to make independent decisions and exercise sound judgment
• Ability to analyze requests and determine urgency, sensitivity, and appropriate escalation to the executive team
• Demonstrated discretion and emotional intelligence when handling confidential and sensitive information
• Ability to build and maintain effective working relationships across all levels of the organization

About The Sheriff's Office

Serving the community since 1850, the Sonoma County Sheriff's Office employs over 650 employees to protect and secure the half-million residents within the 1,768 square miles of Sonoma County. With more than 30 different highly trained and specialized units, you can be confident that a career with the Sonoma County Sheriffs Office will be anything but monotonous.

The Sheriffs Office policy is that all employees, civilian and law enforcement, are required to successfully complete a thorough background investigation prior to employment. This policy is imperative in order to keep the Sheriffs Office employees and the public safe, and to maintain high standards in the law enforcement and detention community. For more details, see the background investigation section of this job announcement.

This recruitment is being conducted to fill a Sheriffs Office Administrative Assistant - Confidential position in the Sheriffs Office. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur…