Executive Assistant To Executive Team

POSITION TITLE: Executive Assistant to the executive team

REPORTS TO (TITLE): Chief Executive Officer

SALARY RANGE: $78,000 - $90,000 DOE

Join Us! United in heart, health, and justice, Santa Rosa Community Health (SRCH) provides high-quality, culturally responsive health care that meets the diverse needs of our community. Every day, we open our doors to care for patients in a way that honors them and meets their health care needs. We welcome everyone with compassion and respect for their culture, language, identity, and values—no matter what.

Approaching our 30th year, over 42,000 children, youth, families, adults, and elders rely on the SRCH team for medical, dental, and mental health care and wrap-around services that help them live full and healthy lives.

The successful candidate provides timely and responsive administrative support to varied members of the SRCH executive team. Responsibilities include administrative duties such as managing calendars, preparing documents and presentations, and coordinating travel and supporting logistics for special events or strategic initiatives. Board liaison duties include preparing and staffing board meetings and serving as liaison to the Board of Directors. The position requires a high level of professionalism in written and verbal communication and effective organization and accuracy while carrying out diverse assignments.

An ability to relate constructively with all people in the organization and the community at large is essential.

• Manage select executive team calendars. Coordinate and schedule appointments and meetings.
• Perform administrative duties such as preparing and editing correspondence and presentations.
• Maintain accurate and up to date filing and organization of key documents.
• Coordinate travel arrangements.
• Support communication and documentation with Board of Directors, including taking minutes, preparing board packets, and following up with board members on varied tasks.
• Take meeting minutes as requested by team.
• Schedule and coordinate logistics for executive team meetings with diverse stakeholders, including SRCH staff, community partners, and donors.
• Provide administrative support for community, patient, and staff events or initiatives, as assigned.
• Support meeting and/or event follow-up communications or activities.
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

Education:

• Four-year degree in related field from accredited college or university or equivalent experience.

Experience:

• Five years of experience as an Executive Assistant required.
• Experience supporting community engagement and/or fund development activities preferred.

Knowledge and

Skills:

• Commitment to organizational mission, vision, and values.
• Highly organized, accurate, and detail oriented.
• Impeccable honesty and integrity.
• Demonstrates knowledge of compliance issues within the community clinic environment.
• Maintains absolute confidentiality of all information, including but not limited to personnel, board, and patient information.
• Sensitivity to and willingness to interact with persons of various social, cultural, economic and educational backgrounds.
• Advanced level of proficiency with Microsoft Office applications including Outlook, Word, Excel and PowerPoint.
• Ability to quickly learn new computer programs.
• Strong organizational skills with ability to prioritize projects, work independently, manage multiple tasks, and meet deadlines.
• Strong written and verbal communication skills including proofreading for accuracy, grammar, and tone.
• Strong interpersonal skills. Ability to work with people with a variety of background and educational levels.
• Good judgment, problem solving and decision-making skills.
• Interest and ability to represent the agency internally and in the public.
• Requires the use of a car, valid CA driver’s license, and insurance.

SRCH is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran…