Housing Administrator, Administrative​/Clerical

Job Details

Level
:
Experienced
Job Location
:
Santa Paula, CA 93060
Education Level
:
High School
Salary Range
: $22.00 - $27.00 Hourly
Job Shift
:
Day
Job Category
:
Admin - Clerical

SUMMARY: Performs all areas of administrative duties as it pertains to the Housing Department.

Limoneira’s job descriptions describe the key areas of responsibility, but do not attempt to describe all activities or areas of responsibility. In most cases the description covers approximately 80% of an individual's daily, weekly or monthly job duties.

• Assist with tenant communications and all paperwork
• Asist potential tenants fill out rental application and answer their questions
• Process applications and background checks, show units
• Prepare new rental contracts
• Review and update all tenant information in App Folio
• Conduct all inspections and violation compliance inspections
• Prepare, mail and file violation notices to tenants and follow up on compliance issues
• Enter rent payment receipts into Appfolio; code and forward all deposits to accounting
• Mail out monthly statements and prepare late notices
• Set up and track all billing for land leases
• Reconcile aging reports
• Run monthly accounting reports from Appfolio
• Monthly water usage database entry; take minutes and prepare visual graphs for water meeting
• Monthly tenant data reporting
• Pesticide/Herbicide notification to Tenants
• Organize events and services for tenants
• Review maintenance employees’ daily reports and ensure they are inputted into Appfolio
• Enter all temp labor times and descriptions into Appfolio
• Review Security reports daily; notify department managers of any incidents reported
• File documents daily for Director of Housing & Commercial Operations
• Utilize postage meter, mail out packages and letters
• Perform all other duties as directed by the Director of Housing and Commercial Operations or Management

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• EDUCATION and/or
  
  EXPERIENCE:
  
  

Must have a high school diploma or equivalent; must have at least 2 years’ experience as an administrative assistant; must possess a valid California driver’s license, maintain a clean DMV record, and be able to be insured by the Company’s auto carrier.

SKILLS and ABILITIES:

Must have a good understanding of general office procedures and practices; must be able to read and comprehend instructions; must be fluent in English and Spanish to communicate with supervisor, coworkers, and tenants; must be able to follow instructions; must be able to accept responsibility for the action and results and follow through on commitments and deadlines; must be able to keep work area and files organized;

must be able to compartmentalize tasks.

• PERSONAL TRAITS:

Must be able to follow directions from a supervisor; interact with coworkers and other company employees; must be able to understand and follow posted work rules and procedures; must maintain a good attendance and punctuality record; must be able to accept constructive criticism.

• REASONING ABILITY:

Must be able to apply common sense understanding to fulfill written, oral or visual instructions.