Executive Assistant to - Founder; Napa-

Executive Assistant to High-Performance Founder (Napa-Based, Full-Time)

This isn’t a typical EA role—it’s a force multiplier for a high-octane founder. You’ll work directly with the founder of Hundred Health to own their calendar, business ops, and communications with precision and speed. You’re not a task-taker; you’re a strategic partner who anticipates chaos, builds systems, and executes flawlessly in a fast-moving startup environment. If you’re calm under pressure, two steps ahead, and thrive in high-trust, high-intensity business settings, this is your shot.

About the Role

You’re the founder’s right-hand operator, running their business operations like a well-oiled machine. This means managing investor relations, hiring logistics, business travel, and critical workflows with founder-level urgency. You’ll be their shadow brain—tracking conversations, decisions, and follow-ups across Slack, email, and Notion—while keeping sensitive business info locked down. This role is based in Napa, requiring in-person presence a few days a week.

What You’ll Own

• Time Leverage & Schedule Mastery
  • Strategic Calendar Control: Optimize the founder’s time as a business asset—prioritize deep work, cut low-value meetings, suggest high-leverage engagements.
  • Daily & Weekly Briefs: Slack daily agenda by 6am; deliver weekly “Review + Preview” of business priorities.
  • Proactive Moves: Anticipate scheduling conflicts and propose solutions before they’re asked.
• Inbox & Comms Triage
  • Ghostwriting: Write emails, texts, and intros in the founder’s direct, no-fluff voice for investors, partners, and team.
  • Inbox Zero: Triage and delegate daily to keep the inbox clean.
  • High-Leverage Routing: Flag critical comms (investor updates, key intros) for the founder; handle the rest.
• Business Operations & Execution
  • End-to-End Ownership: Run logistics for hiring (candidate coordination, references), investor calls and pitch decks, business travel, and critical workflows (partnerships, vendor negotiations).
  • Event Coordination: Plan business offsites, investor meetings, and industry events with flawless execution.
  • Vendor Management: Handle contracts, budgets, and communications with business vendors and service providers.
• System Building
  • SOP Creation: Build processes for team onboarding, investor tracking, pitch deck updates, and document management (NDAs, SAFTs, contracts).
  • Dashboards: Design trackers in Notion, Airtable, or Sheets for business ops, investor pipelines, and project milestones.
  • Automation: Streamline repetitive tasks to scale operational efficiency.
• Shadow Memory
  • Real-Time Tracking: Log meetings, decisions, promises, and follow-ups across platforms.
  • Decision Logs: Capture verbal commitments and “revisit later” items from business discussions.
  • CRM Maintenance: Track investor conversations, partnership intros, and next steps.

Who You Are:
The Elite Operator Profile

Trait: You are fast-moving, hyper-detailed, tech-savvy, trustworthy, a sharp communicator, a builder’s brain, and emotionally intelligent. You align with the company’s brand and can operate in Napa in-person 4-5 days/week. Relocation to Nor Cal is expected if you’re not in the area.

Bonus Points If You:

• Supported founders or execs at fast-moving startups.
• Experience in ops, production, or investor coordination in tech or health industries.
• Knowledge of the SF/Napa ecosystem (business networks, vendors).
• Can handle light Notion/Airtable builds and email automations.

Why This Role Rocks

• High-Trust Seat: The founder moves fast and trusts you to run critical business ops.
• No Bureaucracy: Build, optimize, execute without red tape.
• Big Impact: Shape investor relations, hiring, and ops for a health tech company scaling rapidly.
• Growth Opportunity: Join Hundred Health at a pivotal moment to build a generational business.

How to Apply

Send us:

• Your resume and Linked In.
• Loom explaining why you’re built for this high-intensity business role.
• Optional: A sample calendar you’ve managed, a dashboard you’ve built, or a system you’ve created.

Email:

Subject: EA Application – [Your Name]

Final Note

This is a career-defining role for an elite operator. If you want a punch-in/punch-out job, pass. If you’re ready to move fast, own everything, and support a founder building a generational company—let’s go. We’re moving fast—expect a response in 24-48 hours if you cut through the noise.