Operations Specialist

Job Title

Operations Specialist

We are seeking a dedicated Operations Specialist to join our dynamic team. This role focuses on managing and supporting order processes in SAP, coordinating outbound client issues, and ensuring seamless integration and functionality between teams. The ideal candidate will have a strong background in operations and administrative work with a focus on supporting sales processes.

• Manage and support order-taking processes in SAP, including handling returns.
• Coordinate with clients on all outbound-related issues, providing tracking and delivery support.
• Allocate products and resources according to defined priorities and strategies.
• Coordinate transportation services for inbound and outbound shipments, including ground, air, and sea transportation.
• Execute stock transaction entries in SAP and conduct stock count operations based on guidelines.
• Place and prioritize purchase orders, ensuring purchasing processes are adhered to.
• Track shipments and communicate with carriers to ensure on-time delivery.
• Maintain proactive communication with internal stakeholders and external customers.
• Coordinate planning and monitoring of warehouse forecasts and inbound activities.
• Ensure smooth payment processes in collaboration with the Accounting Department, serving as a key contact for verification and release of supplier invoices.
• Support and manage pre-orders and in-season reorders for customers.
• Prepare and maintain prices and order sheets, assess profitability, and create tailored presentations for key accounts.
• Support operations and management to maintain strong alignment in day-to-day tasks, including reporting.
• Support the operations of the employee store and coordinate with associates when needed.

• Minimum of 2 years of experience in customer services, sales administration, or a similar role.
• Experience in retail sales within the apparel/fashion industry.
• Proficiency in SAP and advanced MS-Office knowledge, especially MS Excel.
• Ability to work independently and autonomously.
• Strong communication, analytical, and organizational skills.
• Flexibility, reliability, and accuracy.

• Some retail experience is important.
• Advanced Excel skills.
• Experience managing sales orders via SAP.
• Ability to handle receiving and processing orders within a sales environment.

This position requires working 3-4 days onsite in Santa Monica, with hours from 8am to 5pm. The role offers a 6-month contract with the opportunity to transition to a permanent position.

This is a Contract position based out of Santa Monica, CA.

The pay range for this position is $28.85 - $28.85/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Santa Monica,CA.

This position is anticipated to close on Dec 31, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter for other accommodation options.