Project Coordinator – Beauty & Personal Care

Job Description

We’re looking for an organized and detail-oriented Project Coordinator to support the production, sourcing, and logistics of packaging and turnkey beauty projects. This is an entry-level to junior role with room to grow into a Project Manager. You’ll work closely with Sales, Project Managers, and Supply Chain to keep projects running smoothly on the internal and vendor side, especially for reorders and active production programs.

• Coordinate day-to-day communication with domestic and international vendors to track samples, production updates, and timelines.
• Support Sales on new projects by gathering information, requesting samples, and preparing internal documentation.
• Manage reorders and ongoing production tasks, ensuring timelines, details, and deliverables stay on track.
• Prepare project documents: timelines, status updates, recaps, costing updates, quality reports.
• Enter and maintain accurate information in Netsuite, spreadsheets, and shared trackers.
• Work with Supply Chain on shipping/logistics needs, including tracking shipments and collecting required documents (packing lists, invoices, QC reports).
• Assist with preparing samples and coordinating approvals.
• Maintain organized file structures, project folders, and documentation.
• Identify delays or issues and flag them promptly.
• Support general project workflow improvements as you learn and grow in the role.

• 1–2 years of experience in project coordination, operations, production, or a related administrative role (beauty or manufacturing experience is a plus).
• Highly organized with excellent attention to detail and follow-through.
• Strong communication skills — clear, proactive, and reliable.
• Comfortable working with vendors and internal teams in a fast-paced environment.
• Proficient with Microsoft suite;
  Excel; experience with Netsuite is a plus (training available).
• Curious, eager to learn, and excited about eventually growing into a Project Manager role.
• Friendly, collaborative, and able to stay calm and solution-oriented when juggling multiple tasks.

• Work on innovative, design-forward packaging and turnkey projects for top emerging beauty brands.
• Partner with award-winning internal creative and technical teams who elevate every project.
• Be part of a small, collaborative, fast-growing company where your work has visible impact.
• Growth opportunity as the company scales.

• The Project Coordinator position is a full-time, in-office position at Club Kuma headquarters in Santa Monica. We offer a comprehensive package, including a competitive salary, PTO, benefits, 401K, and holidays.
• Compensation: $26-$28 per hour based on experience.

All your information will be kept confidential according to EEO guidelines.