Administrative Assistant II, Float - OBGYN; Santa Monica

Work Location: Santa Monica, CA, USA

Onsite or Remote

Work Schedule: Monday - Friday: 8:30am - 5:30pm, hours may vary

Posted Date: 12/08/2025

Salary Range: $26.42 - $37.49 Hourly

Employment Type: Duration:
Indefinite

Job #: 27923

Under the general supervision of the office manager, the Administrative Assistant II will provide general and administrative support to the staff, physicians and patients of the assigned clinic. Schedule new consultations, coordinate and follow up patient appointments and cancellations. Complete demographics, referral forms, on‑line transactions including appointment and procedure scheduling using the Encounter Registration system. Collect insurance cards and payments. Balance daily cash drawers.

Provide back up administrative support, triage calls, Xerox, collate and file reports, sort and distribute mail. This individual may travel and work at department clinics throughout the community as assigned by the supervisor for coverage.

• Typing skills to prepare forms, manuscripts, and correspondence with speed and accuracy.
• Ability to follow proper channels of policies & procedures, communication & work standards.
• Skill to organize tasks to facilitate smooth work/patient flow.
• Demonstrated ability to be punctual and maintain a satisfactory attendance record.
• Ability to work overtime in cases of emergency.
• Skill in maintaining a harmonious work atmosphere, practicing excellent customer service.
• Skill in speaking clearly and using proper grammar.
• Ability to travel to various UCLA Health locations.
• Availability to work various days/shifts.

• Knowledge to schedule patient appointments and encounter patients using the Appointment Scheduling/Encounter Registration Programs.
• Knowledge to schedule patients for referrals to specialists.
• Knowledge of major medical insurance plans.