Office Scheduler

Job Title:
Medical Office Administrative Assistant
Location: Santa Monica, CA 90404
Schedule: Full-Time, Monday-Friday, 8:30 AM-4:30 PM
Compensation: $21-$24/hour DOE

Overview

We are seeking a highly organized, fast-paced Medical Office Administrative Assistant to support a very active medical practice. This role requires someone who can manage a high volume of incoming tasks, stay calm under pressure, and keep the office running smoothly while juggling multiple responsibilities al for someone early in their career who thrives in a busy environment and excels at multitasking.

Key Responsibilities

• Schedule patient appointments and follow-up visits
• Answer and route phone calls
• Manage and update provider calendars
• Coordinate scheduling for stress tests and other procedures
• Perform general office and administrative tasks as needed
• Handle a large volume of incoming requests efficiently and professionally
• Support both virtual and in-person patient interactions

Qualifications

• 1-2 years of Medical office experience
• Proven ability to stay calm and effective in stressful or high-volume environments
• Strong multitasking and organizational skills
• Excellent communication skills, both in person and over the phone
• Reliability, professionalism, and ability to absorb large amounts of information quickly

* We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO), and the California Fair Chance Act (CFCA).

* As a job position within our Allied division, a successful completion of a background check may be required as a condition of employment. This requirement is directly related to essential job functions including but not limited to: providing direct patient care, accessing medical and confidential records, accessing and administering prescription medication or other drugs, working within a clinical setting, handling sharp instruments, conducting medical procedures, and working within departments that care for vulnerable populations, such as, minors, elderly and those with physical or mental disabilities.

Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients.