Administrative Coordinator, Medical Affairs Evidence Generation

Administrative Coordinator, Medical Affairs Evidence Generation

Location:

United States – California – Santa Monica

Employment Type:

Full Time Job Level: Associate Remote/Onsite:
Onsite Required

We’re here for one reason and one reason only – to cure cancer. Every moment is dedicated to developing treatments and every action moves us one step closer to our goal. We’ve made incredible scientific breakthroughs and our pioneering personalized CAR T‑cell therapies have changed the paradigm. But we're not finished yet.

Join Kite, as we make even bigger advances in cancer therapies, and help shape where our business and medical science goes next.

As an Administrative Coordinator working with the Evidence Generation team, you will support the VP and Leadership Team by managing administrative and project‑related tasks. Your blend of organizational, technical, and communication skills will enable smooth operations and effective project execution.

• Support or lead initiatives to improve systems, tools, and ways of working.
• Develop dashboards and data visualizations to support the value story of Evidence Generation.
• Act as a subject matter expert (SME) in data analytics and visualization.
• Manage contracts, purchase orders, and departmental processes.
• Ensure project timelines, goals, and milestones align with business priorities.
• Coordinate complex schedules, meetings, and logistics across time zones.
• Serve as the go‑to person for all administrative activities in the function.
• Arrange travel and manage expense reports using Concur.
• Maintain digital and physical documents and manage SharePoint.
• Handle purchase orders, invoice tracking, and budget‑related tasks.
• Support onboarding of new hires and contractors.
• Communicate with internal teams, vendors, and key opinion leaders.

• Education:
  
  Degree in business administration or project management preferred.
• Experience:
  
  Minimum 2 years in a fast‑paced administrative role.
• Organizational
  
  Skills:
  
  Strong prioritization and attention to detail.
• Technical Proficiency:
  Microsoft Office (Outlook, Word, Excel, PowerPoint), Concur, SharePoint, data visualization tools.
• Communication:
  Clear, concise verbal and written skills.
• Independence:
  Self‑starter with initiative and process improvement mindset.
• Integrity:
  High discretion with confidential information.
• Adaptability:
  Comfortable with shifting priorities in a dynamic environment.

The salary range for this position is: $99,705.00 – $. Kite considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. This position may also be eligible for a discretionary annual bonus, discretionary stock‑based long‑term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company‑sponsored medical, dental, vision, and life insurance plans*.

* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

For more information about compensation and benefits, visit Gilead Careers Compensation & Benefits.

We are committed to equal employment opportunity and a diverse, inclusive workplace. Our hiring decisions are made without discrimination based on race, color, religion, national origin, sex, age, sexual orientation, disability, genetic information, gender identity, veteran status, or other non‑job‑related characteristics. We provide reasonable accommodations for qualified individuals with disabilities. For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.

All Kite and Gilead employees have a work environment free of harassment and prohibited conduct. We promote diversity of thought and individual differences.