Administrative Coordinator

Senior Pharma Recruiter (Medical Devices| Pharma | Life Sciences | Clinical | IT | Non
-IT)

Job title: Administrative Coordinator

Location: Santa Monica, CA

Duration: 6 months

Pay: $30/hr to $35/hr W2

$30.00/hr - $35.00/hr

Description
:

We are seeking a highly motivated individual to join us as an Administrative Coordinator to support the Vice President of our Process Development team.

• Manage schedules and coordinate travel and logistics.
• Prepare materials and presentations for meetings and set up rooms as needed.
• Responsible for processing and completing expense reports.
• Answer and triage phone calls for intake team as needed; assist in managing email accounts.
• Provide general administrative support, including providing copies, maintaining files and updating shared files on the server.
• Assist HR and hiring manager in coordinating interviews and greeting candidates.
• Assist with planning department meetings and events including support for agendas and meeting minutes as necessary.
• Provide support preparing various corporate documents utilizing MS Word, PowerPoint and Excel.
• Manage multiple calendars within MS Outlook.

• Compile reports.
• Manage org charts.
• Assist in budget cycles.
• Assist with SharePoint.

• 5+ years’ experience in an administrative role supporting an Executive Director or VP level and above, ideally with previous experience within a pharmaceutical or biotech environment.
• Experience working in a team environment with other administrative assistants.
• Exceptional attention-to-detail with the ability to meet aggressive deadlines.
• Skilled in organizing and prioritizing competing time demands.
• Excellent written and verbal communication skills with ability to effectively communicate and partner with all levels of the organization.
• Expertise working in MS Office (Word, Excel, PowerPoint) and managing multiple calendars within MS Outlook.
• Experience with Concur preferred.
• Ability to adapt in a constantly evolving environment.
• Self-motivated with a strong sense of ownership in areas of responsibility.
• Understanding of the importance of confidentiality and discretion.

Associate

Contract

Administrative, Management, and General Business

Biotechnology Research, Pharmaceutical Manufacturing, Hospitals and Health Care