Accounts Payable Specialist

Key Responsibilities

• Review, code, and process vendor invoices and expense reports in a timely manner.
• Ensure proper approvals and documentation for all payments.
• Process payments via check, ACH, or wire transfers, maintaining strict adherence to internal controls.
• Reconcile vendor statements and resolve discrepancies promptly.
• Assist with month-end closing by preparing AP schedules and reports.
• Maintain accurate and organized records in accordance with GAAP and organizational policies.
• Serve as the primary point of contact for vendors regarding billing inquiries.
• Collaborate with internal departments to verify invoices, budgets, and purchase orders.
• Support internal audits and provide documentation as requested.

• Identify opportunities to improve AP processes and internal controls.
• Ensure compliance with organizational policies, regulatory requirements, and grant restrictions (for nonprofit organizations).
• Assist in the implementation of accounting software updates or AP automation tools.

• Bachelor's degree in Accounting, Finance, or related field preferred.
• 2–4 years of accounts payable or accounting experience; nonprofit experience is a plus.
• Strong understanding of accounting principles and internal controls.
• Proficiency with accounting software (e.g., Quick Books, Financial Edge) and Excel.
• Excellent attention to detail, organization, and time management skills.
• Ability to handle sensitive information with confidentiality and professionalism.
• Strong communication and problem-solving skills; team-oriented and proactive.
• Salary: $65,000 – $95,000 annually, based on experience.
• Comprehensive benefits package with flexible options.
• Opportunity to grow within a mission-driven organization that values accuracy, integrity, and collaboration.

Our Story:

Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.

Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.