Operations Manager

Overview

Under the general direction of the Department Director or elected official, the role establishes, implements, and oversees sound financial management, accounting, budgeting, staffing, procurement, and monitoring of internal control systems and processes for a department, and oversees multiple program support functions.

• Collaborates with Finance Department to establish the departmental budget request and submittal; executes, analyzes, forecasts, and manages budget in compliance with County policy.
• Oversees the development, tracking, and processing of all Department contracts, Requests for Proposal (RFP), Personnel Actions (PA), and payroll.
• Tracks grants and bond expenditures to ensure timeliness and efficiency.
• Serves as the official liaison with County Finance Department, Legal Department, and Personnel Department regarding Contracts, RFPs, and payroll.
• Ensures internal control structure, budgetary control system and all accounting processes are functioning effectively within the department.
• Certifies that payments to vendors are accurate and timely and are for goods and services rendered in accordance with County policy.
• Disseminates information to management regarding fiscal procedures and responsibilities regarding all financial transactions and activities.
• Coordinates program support activities within the Department; may present information at Board of County Commission meetings; may develop policies and business procedures for the department; and may audit and verify department payroll matters.
• Supervises timesheet submission for the department, ensuring timesheets are accurate and complete.
• Coordinates with the County Human Resource Department regarding the processing and tracking of all employee actions and issues; collaborates with Human Resources to facilitate recruitment for the department.
• Assists the Department Director/Elected Official with projects and assignments of priority and ensures completion of assignments in an effective and timely manner.
• Responds to questions and requests for information for the department.
• Hires, orients, trains, supervises, assigns and reviews work of, evaluates, and disciplines staff; recommends staff for promotion, compensation increases; and takes disciplinary action. Schedules, plans, and oversees or assists with departmental meetings; attends external meetings as representative of department; and attends meetings with government officials, vendors, and the public.
• Maintains knowledge of emerging technology and trends, current industry standards, evolving technologies, and methodologies that will impact department.

• Knowledge of business and management principles involved in strategic planning, resource allocation, human resources processes and coordination of people and resources.
• Knowledge of financial analysis and the reporting of financial data.
• Knowledge of office procedures and equipment including basic office machinery and word processing programs and the ability to learn more complex computer programs.
• Ability to make well‑informed, effective, and timely decisions and to perceive the impact and implications of those decisions.
• Ability to communicate effectively, both verbally and in writing; to listen effectively; and to provide clear direction.
• Ability to model professional and creative problem‑solving demeanor for staff; to exercise good judgment; and to recommend constructive solutions and behaviors for employees.
• Ability to train and mentor staff; to plan, assign, direct and review the work of assigned staff; and to supervise work of staff with dignity and in a courteous manner.
• Ability to establish and maintain effective and cooperative working relationships with others; and to accurately represent supervisors and management in dealing with County employees and the public.
• Ability to deal tactfully with controversial matters, to maintain confidentiality; and to effectively communicate, both verbally and in writing.
• Skilled in mathematics for business environments.
• Skilled in operating various word‑processing, spreadsheet, database and other software programs in a Windows environment.
• Skilled in effective…