Administrative Assistant

Sentry Management is an industry leader in full-service community association management. Our purpose is to nurture communities we are all proud to call home by putting our communities first, enhancing property values by supporting the board’s endeavors, and improving the lifestyles of residents. Our community managers and support personnel are best-in-class, and we’ve been recognized as a National Top Workplace by USA Today for our engaged, people-centric workplace culture and employee engagement.

We are currently seeking a part-time, motivated, professional, and experienced Administrative Assistant for our Aldea de Santa Fe Homeowner Community site office located in Santa Fe, New Mexico. It is anticipated that the total number of hours per week will be 20, and there is flexibility on days worked as well as start/stop times.

The Office Administrator is responsible for providing administrative and community management support for the Site Manager, Board of Directors, and committees of the community. Duties vary from basic accounting, customer service, general office work, and administration of internal office processes to attending Board meetings and providing support to the community as needed. Special projects may also be assigned.

• Assist and support office and community with general administrative duties
• Create, maintain, and enter information into databases, scan, copy, and file documents
• Set up and manage paper and electronic filing systems, recording information, updating paperwork, and maintaining documents, such as correspondence or other material.
• Prepare and provide reports, meeting materials, work orders, and other documents
• Maintain scheduling and event calendars
• Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical or monthly reports
• Assist in resident account setups and onboarding
• Provide service and support to community members with inquiries, account information, and other requests
• Conduct internet, phone, and e-mail searches to find needed information
• Utilize computer systems to maintain accurate data and organized filing
• Help manage community projects and contribute to committee teamwork

• Have previous office or administrative experience,
• Have previous project management experience,
• Be professional, organized, and self-motivated
• Be able to work independently with little supervision
• Be able to juggle multiple responsibilities and tasks with proficiency in all
• Possess strong written and verbal communication skills
• Have a proficiency with Microsoft Office and general computer skills

• Salary commensurate with experience and qualifications
• Training and support provided
• Comprehensive benefits package
• Work-life balance