Real Estate Executive Assistant

This is a full-time, in-office position based in Santa Fe, New Mexico. You will work closely with the Team Leaders to keep the business organized, clients informed, and transactions moving. You will be trusted with sensitive information, client communication, and key details that keep transactions and projects on track. This role is ideal for someone who is: naturally calm, patient, and supportive;

strong with follow-through and details; comfortable taking ownership once expectations are clear; willing to speak up and gently “manage up” when something needs attention.

• Expected base salary: $60,000 to $70,000 per year, depending on experience and licensing.
• Eligibility for a performance-based bonus after a successful initial period.
• Full-time employee position.

• In-office role based in Santa Fe, New Mexico.
• Standard Monday through Friday schedule, with some flexibility for occasional evenings or weekends during busy periods or special events.
• Regular errands in and around the Santa Fe area using your own reliable transportation (mileage reimbursement to be discussed during the interview process).

• Manage the Team Leaders’ calendars and daily priorities, helping them stay focused on client appointments, follow-up, and key commitments.
• Organize and triage email, phone messages, and written communication, capturing tasks and follow-ups so nothing is missed.
• Lead listing preparation from start to finish, including scheduling photographers, stagers, and other vendors, and coordinating details with clients.
• Support the full contract-to-closing process in partnership with an experienced transaction specialist, keeping track of dates, documents, and updates.
• Maintain and improve the team’s systems and tools, including task lists, shared drives, and a client relationship management system, so information is easy to find and use.
• Run errands in and around Santa Fe as needed, such as delivering lockboxes or signs, dropping off keys or documents, and assisting with property-related tasks.
• Protect and elevate the client experience through timely updates, a warm and professional tone, and thoughtful touches that reflect the brand.

• Three or more years of experience as an executive assistant, operations, transaction, or similar support role in a professional environment.
• Experience in real estate, title, mortgage, or another detail-heavy, service-oriented business is strongly preferred.
• Proven track record of staying organized with many moving parts, following through on tasks, and keeping others informed without needing constant direction.
• Strong comfort with technology, including email management, online calendars, shared document drives, and basic project or task tools.
• Clear and professional written and verbal communication skills, with the ability to communicate calmly and confidently with clients, vendors, and partners.
• Natural desire to support and steady strong personalities, with enough confidence to raise concerns, remind leaders of commitments, and ask for clarification when needed.
• A long-term mindset, with interest in growing in responsibility and compensation as the business grows, rather than using the role as a short stop on the way to something else.

$60,000 – $70,000 per year.