Administrative Assistant - Santa Fe, NM

Job Responsibilities

• Assist sales associates with various inquiries; act as a liaison between sales associates and staff/company
• Enter and maintain all pending and closed escrow/sales reports in the company’s database – plus checking all main office files for correct paperwork and signatures when placed under contract
• Provide support to Brokerage Manager including providing reports, files and escrows
• Process commission checks through real estate commission tracking system
• Maintain sales associate licensing and process required paperwork
• Helps with A/R entry for monthly fees
• Process all other payables (T&E, vendor billing, non-marketing billing)
• Maintain all office records and files (transaction files, sales associate files, etc.)
• Guide, assist and act as a point-of-contact for office staff
• Manage and maintain office equipment, supplies and forms; coordinate installation and repairs
• Process new hires and new sales associates and conduct orientations, including overview of office operations and coordination of workspace setup
• Other duties as assigned by management to assist in the operation of the office/department
• Enter all new listings & status changes for the Main Office into MLS system, Trident and Atlas
• Back up staff positions when time off is taken
• Prepare statistics for office meetings and/or listing presentations

• Bachelor’s Degree in business, office administration or equivalent years of experience.
• Three or more years’ experience in a customer centric business environment with administrative responsibility for office operations.
• Real Estate background preferred
• Comfortable working on computer and computer applications with advanced level proficiency in Microsoft Office:
  Word, Excel, PowerPoint and Outlook. Knowledge of MS Publisher would be beneficial.
• Proficient and skilled in social media applications including Facebook, Linked In, Twitter, company web pages, MLS
• Creative problem-solving skills.
• Strong customer service skills with excellent communication skills, both verbal and written.
• Ability to interact successfully with both internal and external customers at all levels.
• Ability to multitask, prioritize and be flexible with changing business needs in a team environment.