Department Administrator

Performs administrative support services in such areas as personnel, fiscal, and property management matters. Assists division management and staff with a wide variety of administrative functions as needed.

• Provides administrative support services in the areas of personnel, fiscal, and property management.
• Trains staff in departmental matters; tracks and arranges for professional development and required training for staff.
• Develops reporting procedures and other methods to establish accountability; and plans, analyzes and recommends courses of action to management.
• Coordinates department memorandums and meetings; assembles documents, correspondence, reports, and reference material by which administrative decisions may be based; and attends and takes minutes at meetings.
• Composes correspondence; responds to telephone calls, emails, chats, and in person requests.
• Maintains budgets; drafts contracts and budgets; submits invoices for payment; and collects funds as needed.
• Enters data and maintains databases; runs reports as required.
• Assists with Spanish translation if able.
• Assists with special projects as required.

• Knowledge of public and business administration; of the principles of governmental organization; of personnel, fiscal, and property management; of office practices and procedures; of data collection and report writing, of English usage and arithmetic; and of computer assisted systems supporting the entire office.
• Knowledge of the Open Meetings Act.
• Ability to perform technical assessment tasks accurately and rapidly; and to analyze and interpret records and reports; to understand technical terms and phrases.
• Ability to coordinate and supervise the administrative support services assigned; to coordinate work with other agency units; to provide administrative direction; to interpret agency policy to employees; to train employees; to undertake project assignments; and to compile personnel and public information.
• Ability to act independently; to make decisions; to communicate effectively both verbally and in writing; to follow verbal and written instructions; and to work as a team member.
• Ability to work on multiple tasks and meet deadlines; to deal effectively and tactfully with the public; and to handle confidential information in a trustworthy manner.
• Skilled in operating various word-processing, spreadsheet, database and other software programs in a Windows environment.

• Skilled in providing effective customer service.

• Associate’s degree in Business or Public Administration or related field; and
• Four (4) years of experience in an office environment; or
• Any combination of college education and experience in business or public administration, in the fields of personnel, fiscal, or property management; or in an administrative support capacity totaling six (6) years.
• Related education and experience may be substituted at a rate of thirty (30) semester hours equal to one (1) year experience.

Work is performed primarily in an office setting with occasional work outdoors. Work schedule may include evening and weekend hours. Travel may be required rarely. While performing the duties of this job, the employee regularly is required to stand, walk, and sit; use hands to finger, handle or feel; reach with hands or arms; stoop, kneel, crouch, or crawl; climb or balance;

and talk or hear. Clarity of vision at short distance is required. May be required to lift up to 20 pounds. On occasion, may be exposed to dust, fumes, airborne particles, or allergens; to excessive noise; to working near hazardous or moving equipment or machinery; and to hostile, violent, or offensive individuals. May rarely use protective clothing, equipment, devices, or materials.

May be subject to exposure to CRTs and VDTs.

Selected candidate must submit to and pass a County paid pre-employment physical and drug/alcohol screening. Additionally, selected candidate must submit to and pass a county paid criminal background screening. Selected candidate must possess and maintain a valid New Mexico Class D Driver’s License as incumbent shall be appointed to drive a County vehicle during the performance of his/her duties.