Judicial Specialist Perm in Santa Fe, NM

Judicial Specialist 2 #, Full-Time, Perm in Santa Fe, NM

Join to apply for the Judicial Specialist 2 # role at New Mexico Courts

Business Unit: 23100
# of Positions: 1
Office: Administrative Office of the Courts
Opening Date: December 5, 2025
Close Date: –
Target Pay Range: $19.577–$24.471 per hour

The First Judicial District Court is recruiting for one full-time Judicial Specialist 2 position for Santa Fe Magistrate in Santa Fe, New Mexico.
GENERAL STATEMENT OF DUTIES: Acting under general supervision, prepare and process court documents, perform judicial procedures and work with the court case management system.

• The Judicial Specialist 2 is responsible for using the case management system to open, docket, and close cases based on judgement details.
• Provides customer service information with a high volume of pro se litigants by providing general procedural information without giving legal advice.
• Uses the case management system to (1) open cases – determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases – determine and entry closing events, disposition type, and judgement details.
• Assesses, receipts, records, and reconciles monies, and prepares bank deposits; follows cash handling procedures.
• Processes, maintains, and distributes documents, files, and case materials.
• Uses electronic filing to review incoming filings for format, signatures, event code, and filing fees.
• Processes and expedites orders of protection.
• Accurately disburses bond payments, and prepares and maintains bond reports.
• Reconciles billing and invoices from contracted vendors provided for Specialty Court Programs.
• Prepares, proofreads, edits and mails out documents such as notices and final orders.
• Executes on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
• Maintains cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system.
• Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
• Orders, reviews, sorts, and organizes jury summons.
• Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials.
• Organizes case files for microfilming, archiving, and destruction.
• Prepares exhibits and hard copy case files.
• Researches automated, hard copy, and microfiche files for case status data.
• Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts.
• Ensures the office, courtrooms, and equipment are operational.
• Ensures judicial calendars and schedules are maintained.
• Serves as a court monitor.
• Under general supervision will perform clerical and technical duties involved in case processing, file maintenance, jury management and the conduct of the clerical business of the court.
• Manages jury trial calendar request for judges to schedule upcoming jury trials.
• Advising internal staff of the jury procedures/ when jurors are reporting/ updates on specific trials.
• May serve as a courtroom clerk, produce Instant J&Ss, and obtain signatures from the parties/counsel of record, assigned judge, file, and distribute.
• Provide support to other magistrate or district courts within the judicial district.
• The daily routine includes working with prospective jurors. Instructing them on how to complete their information online and/or providing appropriate forms when necessary.
• Other duties include answering phone calls, addressing incoming and outgoing correspondence, maintaining office supplies, etc.
• Coordinates program participation with Specialty Programs within the Court.
• Accepts, maintains, and files court exhibits, which may include hazardous and or dangerous items.
• Gathers, delivers, and files recordings, receipts for log and exhibits to provide accurate record keeping procedures.
• Troubleshoots recording equipment, runs updates, and maintains technical logs.
• Responsible for retention of case material and marks for identification logs, files, and…