Subcontract Administrator

ABOUT US

Established in 1979, Leed Electric, Inc. has made its mark on the construction industry by providing the highest quality electrical and technology systems. We offer competitive salaries and a range of benefits including, but not limited to, comprehensive medical benefit packages, paid time off and a retirement plan.

The Subcontract Administrator is responsible for the preparation, issuance, compliance monitoring, and closeout of subcontracts. This role ensures subcontract agreements align with prime contract requirements, union labor agreements, prevailing wage laws, and company risk management standards. The Subcontract Administrator works closely with Project Managers, Estimating, Accounting, Compliance, and field leadership to support successful project execution.

• Prepare, review, and issue subcontracts and related exhibits.
• Ensure subcontracts incorporate prime contract flow-down provisions.
• Confirm compliance with union labor agreements (IBEW, PLA, etc.), prevailing wage, and public works requirements when applicable.
• Review subcontractor scope to ensure alignment with project estimate and schedule.
• Track executed agreements and maintain organized digital and physical contract files.

• Review subcontractor insurance certificates for compliance with contract requirements.
• Ensure bonding requirements (payment/performance bonds) are received when required.
• Coordinate subcontractor prequalification and compliance documentation.
• Monitor subcontractor licensing, DIR registration (if applicable), and safety documentation.
• Support certified payroll and prevailing wage compliance tracking when required.

• Track and process subcontract change orders.
• Assist Project Managers with subcontractor payment applications and lien releases.
• Ensure proper documentation prior to payment approval.
• Maintain subcontract logs and cost tracking in company accounting system (e.g., Sage 300 CRE or similar).

• Track closeout documents including warranties, O&M manuals, as-builts, and final lien releases.
• Ensure subcontractor obligations are fulfilled prior to final payment.
• Support audit requests and internal reporting.

Minimum Experience:

3 + years of subcontract administration or construction contract experience (union environment preferred)

Degree

Required:

Bachelor’s degree in construction management, Business, or related field preferred.

Salary Range: DOE $72,800 - $83,200 annual salary

Abilities

Required:

• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple projects simultaneously.
• Ability to function well in a high-paced and at times stressful environment.
• Understanding of construction contracts and subcontract flow-down requirements.
• Thorough understanding of the company’s policies, procedures, systems, and objectives.
• Knowledge of prevailing wage and public works requirements (California preferred, if applicable).
• Familiarity with union agreements (IBEW) and project labor agreements (PLAs).
• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.)
• Experience with construction accounting software (e.g., Sage 300 CRE, Procore, Textura, etc.).
• Analytical and problem-solving skills with a proven ability to exercise initiative, judgment, and discretion.

• General work environment – sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning.
• Noise level is usually low to medium.
• We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.
• Occasional lifting of up to 15 lbs.

LEED Electric, Inc. is an Equal Opportunity Employer and is committed to providing a workplace free of discrimination and harassment. We comply…