Graduate Advisor and Department Analyst

Overview

Job

Location:

Santa Cruz

Full/Part Time:
Full Time

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration.

NOTE:

Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link.

IRTH for this job: 01-06-2026

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It is known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

The Politics Graduate Program at UC Santa Cruz studies politics through historical, philosophical, cultural, conceptual and other perspectives - in addition to the scientific approaches that are customary in the U.S. discipline of political science. The small size of the program encourages close interactions among the 20 faculty and 30 doctoral students. The Politics Department is the administrative home to the Legal Studies Program, including curriculum/scheduling and events.

Politics Department and other affiliated faculty, including lecturers with offices in Crown and Merrill, are supported by the faculty service centers. More information can be found at: (Use the "Apply for this Job" box below)./

Administrative support of graduate program, including admissions, academic advising, financials and student employment. Event coordination, purchasing, reimbursement and travel processing. Oversight of faculty service center, equipment, and student workers. Politics and Legal Studies lecture pool management and hiring. Interpret and apply university policies. Provide backup to the Department Manager, as needed.

Budgeted Salary: $71,200.00 - $82,100.00 / Annually. Salary commensurate with skills, qualifications and experience.

Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week:
  Mon-Fri
• Shift Includes:
  Day

Employee Classification: Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Student Services and Advising Professionals (SSAP) - SV Union

Job Code Classification: 004575 (STDT SVC ADVISOR
3) - Grade 19

Travel: Never or Rarely

60% - Graduate Program Coordination and Advising

• Applying professional student services concepts, provides the full range of student services to the student population served by the organization.
• Academic Advising:
  From recruitment and admissions to degree completion - responsible for interpreting organization policies and advising students and faculty on requirements for progress, recommending interventions as needed.
• Serves as liaison and resource to campus offices including the Dean's Office, Registrar's Office, Graduate Division, International Programs, Summer Session, other academic departments and advisors.
• Financial aid:
  Researches and resolves issues associated with block allocation, admission offers, graduate student employment, research/travel/summer fellowship disbursement, and/or financial aid. Ensures compliance with contracts, policies and procedures. Tracks and advises on student funding history, needs, and employment eligibility.
• Academic Human Resources: manages the assignment and appointment of Teaching Assistants, Graduate Student Instructors, and Readers; configures student evaluation surveys and faculty assessments.
• Manages content for the graduate program's web and social media presence, curriculum and catalog.

40% - Department Analyst

• Financial Support for Department Operations:
  Initiates and completes all necessary accounting forms (i.e., purchase orders, travel advance requests, recharge forms, honorarium, reimbursement, etc.). Inventories and orders office supplies. Responsible for the copy machine administration. Researches and recommends…