Project Coordinator

Overview

Title: Project Coordinator

Location: UC Santa Cruz Main Campus

Job : 75047

How to apply:

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IRD: 01/15/2025

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It is known as an unconventional place where innovation and experimentation is part of the campus DNA, and a bold spirit thrives on a campus renowned as among the most beautiful in the world.

Physical Planning, Development & Operations (PPDO) manages and oversees activities related to physical and environmental planning, design and construction, engineering, physical plant maintenance and operations, capital and space planning, space management, and related business services. The campus main site spans more than 2,000 acres with over 500 buildings and more than 8 million square feet. The department handles operating budgets over $60 million, a project portfolio of about $990 million, and more than 395 full-time staff.

The Project Coordinator provides analytical and administrative support to construction project managers within Planning, Design & Construction. Projects include capital and non-capital projects, renovations, retrofits, expansions, MEP, new facilities and infrastructure, and landscape projects. The Project Coordinator collects, develops, and analyzes technical data to determine project requirements and prepares information regarding specifications, materials, equipment, estimated costs, and completion times. The incumbent coordinates and maintains construction schedules from design through bid and construction, and ensures that all training and close-out documents meet contract requirements and are properly turned over to the appropriate entity.

The Project Coordinator oversees and promotes sound, efficient, and economical records management, including creation, organization, and access to PD&C construction documents through various software, submittals, as-built documents, record documents, and all project documents.

Budgeted Salary: $39.75 - $50.46/hourly. Salary commensurate with skills, qualifications and experience. Under California law, the University of California, Santa Cruz posts a reasonable estimate of compensation. The salary shown is the budgeted amount and should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Fully time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week:
  Mon-Fri
• Shift Includes:
  Day

Employee Classification: Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: FAC PROJECT MGT SPEC 2 (007077)

Travel: Up to 25% of the time

50% - Construction Administration Analysis

• Supports and assists PD&C project managers on design and construction projects during all phases including inception programming, budgeting, scheduling, site analysis, design, construction documents, bidding, contract award, construction administration and inspection, project close-out, and occupancy.
• Maintains project documentation and logs, reviews contract documents and change orders, reviews project progress, drafts and reviews project schedules, budgets, construction documents, estimates, daily site walks during construction, weekly written status reports, etc.
• Interfaces and coordinates work with other units (Campus Planning, TAPS, DSAS, CPSM, etc.).
• Assists with project reviews for conformance to regulatory requirements and organization policies.
• Oversees and ensures all training and close-out documentation meet the contract requirements and are properly turned over to the appropriate entity, including warranties, record drawings, and Operations and Maintenance Manuals.
• Takes the initiative to make recommendations to modify construction and design documents to incorporate the needs of the project.
• Facilitates project administrative closeout and training.

25% - Project Coordination

• Coordinates Capital and non-Capital design and construction projects,…