Project Coordinator

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Provide essential administrative and coordination support by maintaining accurate project documentation, supporting procurement and scheduling workflows, and keeping project management software tools current and reliable. Project Coordinators play a vital role in ensuring internal systems reflect real-time project status, enabling Project Managers to focus on high-level execution. This position is ideal for someone who is highly organized, detail-oriented, and looking to build a career in project delivery.

• Support document drafting and flag any missing scope elements; file contracts and logs
• Format and update control estimates under PM guidance
• Log RFIs, submittals, and change orders; track response deadlines
• Maintain project folders, confirm file naming, and support version tracking
• File and track inspections and permits; update Smartsheet or shared logs
• Support project procurement team by submitting timely purchase requests and communicating to procurement team when projects are close to requiring procurement support
• Enter invoice info or backup documents; review invoice drafts for basic errors
• Prep meeting agendas and recap notes for weekly construction meetings
• Remind team of outstanding tasks and due dates; update Smartsheet task lists
• Schedule OAC meetings; send calendar invites and assist with recap notes
• Input basic progress data into reports or dashboards at PM direction
• Log field issues raised by CM and flag to PM if unresolved
• Track contact lists and support communication with subcontractors at discretion of the PM
• Flag missing time entries or inaccurate job codes for correction and report to PM weekly
• Help enter budget changes in Smartsheet or Jonas under supervision
• Audit template folders to ensure they match current project standards and current company marketing branding
• Confirm receipt of certs from vendors and input into shared trackers
• Assemble each project file packets and reports for project closeout reviews
• Update inventory spreadsheets and follow up on missing entries
• Model and reinforce MYNT’s culture, policies, and ethical standards
• Track and file all field reported documentation include safety reports
• Provide administrative support in meeting compliance standards related to labor reporting and funding requirements
• Respond to all external communications within a timely manner
• Handle confidential data professionally

• Review project cash flow analysis reports
• Coordinate fleet and equipment repair and maintenance

• Task Coordination:
  Keeps tasks organized, sequenced, and moving forward.
• Attention to Detail:
  Maintains accurate, thorough documentation and work products.
• Communication:
  Ensures clear, timely updates between clients, team, and PM.
• Customer Service:
  Provides professional, responsive support to clients.
• Documentation Management:
  Keeps project files, logs, and systems current and organized.
• Issue Recognition & Escalation:
  Identifies problems early and alerts the PM promptly.
• Adaptability:
  Adjusts smoothly to shifting priorities and project changes.
• Team Support:
  Collaborates well and proactively supports the PM and team.
• Time Management:
  Prioritizes effectively to meet deadlines.
• Professionalism:
  Shows reliability, accountability, and a positive attitude.
• Continuous Improvement through Feedback:
  Demonstrates an open mind and growth mindset when giving and receiving feedback, actively seeking input to drive personal and process improvement.
• Coachable:
  Ability to be coached and mentored.
• Education:
  • High School or GED. Some college preferred.
• Experience:
  • 3-5 years of experience in a support role
  • Experience with PDF editor, Google Docs and Sheets (or Word and Excel), and a general computing background
• Applicants must be authorized to work in the United States. This position is not eligible for sponsorship.

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