Transport Administrator

You will be supporting the Transport Supervisor, to cover the below Tasks and Responsibilities:

• Handle administrative tasks for the transport department, including filing, managing documents, and performing general office duties.
• Documentation and Record Keeping:
  Maintain accurate records of third‑party costs, Driver hours sheets and timecards & Issue RX numbers to agencies and maintain the agency tracker.
• Assist the Transport Supervisor with:
  Briefing and debriefing drivers, Organising vehicle maintenance, Co‑ordinate vehicle inspections and MOTs to ensure the fleet remains legally compliant and operational & Assist with incident investigations and resolution.
• Act as a key communication link, addressing internal and external customer queries regarding deliveries and shipments.
• Communicate professionally with drivers, suppliers, and customers to resolve any issues.
• Control collection requests for returns, ensuring they are captured digitally and processed through the M3 returns procedure to provide Customer credits.
• Help ensure the operation complies with all transportation laws and safety standards.
• Track shipment progress and manage data related to transport activities.
• Responsible for generating delivery performance reports for management.
• React quickly to challenges such as traffic delays, vehicle breakdowns, or issues with deliveries, and find effective solutions.

At Rexel, we prioritise hiring individuals based on behaviours and potential, rather than requiring specific formal qualifications for roles, the behaviours that will set you up for success within a Transport Admin role include:

• COLLABORATION: Building partnerships and working collaboratively with others to achieve shared objectives
• TAKES ACCOUNTABILITY: Taking action, overcoming obstacles, and meeting commitments
• CUSTOMER FOCUS: building strong customer relationships and delivering customer‑centric solutions

• Previous experience in a transport or logistics environment is required,
• A proactive and problem‑solving mindset.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) & Have the ability to pick up new system easily
• Strong organisational and multitasking skills
• Excellent communication and interpersonal abilities

At Rexel UK, we’re all about welcoming people from different backgrounds, experiences, and perspectives because we know that diversity drives fresh ideas and great results.

By coming together as one team, we’re building a high‑performance culture that not only drives success but also creates real value for our customers and communities.

Creating an environment where individuality is celebrated and creativity flourishes, we're making sure everyone feels supported and confident to be their best.

We are Recruiting for a Transport Administrator to join our Bermondsey Hub
, where we pride ourselves on delivering exceptional service and operational excellence.

As a Transport Administrator, you will play a pivotal role in ensuring the smooth and efficient running of our transport operation across our hub.

• Bonuses: Performance Related Bonus scheme
• Time Off: 33 days annual leave (including bank holidays, increasing throughout the years too!) You can also buy and sell holiday and enjoy enhanced parental leave
• Support & Development: Extensive learning opportunities from day one.
• Health & Wellbeing: Free virtual GP service, Healthy Mind Champions, and more!
• Perks: Contributory pension scheme and life assurance, Staff discounts, exclusive holiday offers and free financial support and education