Human Resources Coordinator

CAIR San Francisco Bay Area is seeking a detail-oriented and mission-driven candidate for its new part-time Human Resources Coordinator position. This role is essential to supporting a growing team and strengthening the organization's internal systems. The ideal candidate will bring prior experience across core HR functions-such as recruitment, onboarding, payroll coordination, and compliance-while helping to cultivate a positive, values-aligned workplace culture.

This is an exciting opportunity for someone who is passionate about civil rights and immigrants' rights and is ready to build infrastructure that supports a high-impact, community-driven team.

Title: Human Resources Coordinator

Location: Based in CAIR's Santa Clara office. CAIR staff are currently working a hybrid schedule, with three days in-person and two days remote

Schedule Type: Part-time, 20 hours per week. Non-exempt. Occasional evenings and weekends required

Reporting Relationships: Reports to Executive Director. Works closely with CAIR-CA Human Resources Director and Human Resources Manager

Work Authorization: Must be authorized to work in the United States

• Support end-to-end recruitment efforts to fill open positions, including sourcing candidates through relevant channels, screening resumes, coordinating interviews, and supporting the selection process to attract top talent to CAIR-SFBA
• Develop and maintain effective onboarding and offboarding practices, ensuring consistent documentation, processes, and experiences
• Coordinate onboarding logistics for new hires, including scheduling, preparing technology and workspace needs, and facilitating orientation materials to support a smooth and welcoming transition into the organization
• Oversee offboarding procedures, including coordinating knowledge transfer, conducting exit interviews, recovering equipment and system access, ensuring timely final pay and required documentation, and supporting a respectful and compliant departure experience

• Coordinate timesheet submission and approval process, ensuring accuracy and timely completion; serve as the primary point of contact for local payroll-related questions
• Collaborate with statewide Finance team to ensure accurate payroll processing and timely submissions
• Support employees with benefits-related questions and processes, including enrollment, changes, and updates.

• Support the scheduling and tracking of annual performance evaluations, ensuring timely completion and proper documentation
• Support employee development efforts by tracking professional development goals and managing training logistics
• Help maintain internal policies, procedures, and documentation
• Serve as the local point of contact for HRIS-related issues, including troubleshooting access, updating and maintain accurate employee records, and ensuring data accuracy across HR systems
• Lead the implementation of the organization's career progression framework, supporting clarity and consistency in advancement pathways

• Support internal team-building initiatives and morale-boosting activities that foster connection and community
• Champion a positive workplace culture aligned with CAIR's values of equity, inclusion, and accountability
• Partner with the Executive Director to implement and oversee office standards that support professionalism and employee well-being
• Collaborate at the state level to enhance employee engagement and retention

• Track staff leave requests and documentation; coordinate with CAIR-CA HR on compliance matters
• Support office compliance by ensuring up-to-date employment law postings and adherence to safety and health standards in collaboration with office administration
• Create and maintain employee records and HR materials in compliance with all laws; create and maintain various management documents, including our, job descriptions, training plans, and organizational chart

All CAIR staff are required to assist in general duties such as answering phones, weekly outreach, and other office tasks.

• At minimum three years of professional experience in human resources or a related administrative role
• Experience with full-cycle recruitment such as sourcing, screening, and coordinating interviews
• Familiarity with applicant tracking systems, recruiting platforms and job boards
• Proven ability to manage onboarding logistics (tech setup, orientations, etc.)
• Understanding of onboarding/off boarding and compliance-related documentation
• Experience coordinating timesheets and payroll submissions.
• Basic knowledge of employee benefits (enrollment, updates, troubleshooting)
• Proficiency in maintaining HRIS data accuracy
• Ability to troubleshoot access issues and maintain employee records
• Experience tracking evaluations and development goals
• Detail-oriented with good organizational skills for documentation and follow-ups
• Knowledge of…