HR Payroll Administrator

Payroll Responsibilities

• Process Semi-Monthly payroll on the ADP portal
• Maintain payroll records on the ADP portal
• Process monthly payroll for US and International Subsidiaries
• Calculate and maintain employee benefits such as 401K, Medical FSA deductions for payroll processing; handle new enrollment for Medical, Dental, Vision benefits deduction
• Liaise with 401K Administrator/Charles Schwab on record keeping of Loans and Rollovers; calculate and maintain vacation and End of Services balances
• Reconcile payroll expenses, taxes and deductions accounts
• Generate monthly Headcount report
• Provide payroll/HR data for census report and year-end audit report
• Ensure proper W-2, quarterly tax filing for all entities and jurisdictions

• Maintain Employee files, Active and Terminated, US and international
• Handle all IRS, EDD, SSI government agencies inquiries
• Maintain Employee Stock Options files, Option plans and options exercised package; handle incoming resumes and new hire employee package
• Coordinate new hire orientation and termination exit interview
• Maintain Company Policy manual, process and procedures
• Maintain Company's Organization Chart
• Coordinate with recruiting agency and local University recruiting administration; provide payroll/HR data for census report and year-end audit report
• Execute monthly payment for medical insurance providers
• Liaise with 401K Administrator/Charles Schwab on record keeping of Loans and Rollovers; handle employment verification
• Coordinate with Legal Agency for H-1B visa and green card process
• Annual Medical insurance renewal with insurance broker

• At least 3 years' experience as a payroll processor, ADP preferred
• Excellent verbal and written communication skills
• General understanding of payroll tax regulations and labor law
• Experience on H-1B and green card work visa application plus
• 4 years college degree, GAAP Accounting background a plus
• Office Suite user

We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.