Events and Stewardship Manager, Athletics Development

* per hour;  Compensation will be based on education, experience, skills relevant to the role, and internal equity.
* * Develop comprehensive event plans and timelines in collaboration with Athletics’ leadership, coaches, University Relations, and other campus partners to ensure alignment with institutional objectives and brand standards.
* Manage invitation lists and guest communications, including creating and distributing invitations, tracking RSVPs, and maintaining accurate databases of attendees, sponsors, and VIPs.
* Coordinate all event logistics, including venue selection and setup, audio/visual needs, parking and transportation, signage, event flow, and day-of schedules.
* Recruit, hire, train, and supervise  volunteers to support the successful execution of Athletics events, ensuring appropriate coverage, clear role assignments, and high-quality customer service throughout event operations.
* Serve as primary liaison for catering, facilities, and vendor partners, ensuring timely delivery of services, adherence to budget parameters, and a high-quality guest experience.
* Oversee event setup and teardown, coordinating with facilities, custodial, and operations staff to ensure efficient transitions and proper use of departmental and University resources.
* Ensure compliance with University policies and risk management standards, including alcohol service, accessibility, and insurance requirements for events.
* Support Athletics communications and marketing efforts by assisting with event promotion, printed materials, photography coordination, and social media content related to events.
* Provide on-site event management, serving as the point of contact for staff, vendors, and guests to ensure smooth execution and prompt issue resolution.
* Assist with post-event follow-up, including thank you correspondence, attendee surveys, and debrief reports to evaluate outcomes and identify areas for improvement.
* Collaborate with the University Relations gift processing team to ensure all athletics pledges and gifts are properly prepared for processing, designated to appropriate gift fund(s), and donor credit is attributed correctly in the university’s donor database.
* Help maintain accurate records for all Athletics constituents and donors by updating contact details, demographic information, and giving history; submit adjustments and data corrections to ensure all contributions, benefits, and communications are properly attributed and recorded in the university’s donor database.
* Prepare and submit data request forms to secure constituent lists that support stewardship, outreach, prospecting, and other development team priorities, ensuring requested data is accurately generated through the University Relations service desk.
** 4.*
* ** Other duties as assigned.
*** Demonstrated strong communication skills – written and verbal.
* Experience building and maintaining constituent/client relationships.
* Experience using database management systems and other common office computer applications, including word-processing, spreadsheet, email and browser applications.
* Capable of working both independently and as a team member, results-oriented, and self-starter.
* Experience in marketing and communication preferred.
* Experience in Web and graphic design preferred.
* Finance/accounting experience preferred.
* Ability to work effectively with external constituents, particularly donors, alumni, season ticket holders, and corporate sponsors.
* Ability to work effectively with internal constituents, particularly senior-level staff, coaching staff, student-athletes, and other appropriate University staff.
* Demonstrated ability to handle confidential information with discretion.
* Ability to work on multiple projects simultaneously with frequent interruptions.

Santa Clara University offers a comprehensive benefits package for
*** benefit eligible employees
*** with programs and resources designed to promote and sustain personal health care, well-being, and the financial objectives of our employees and families. Visit our   for more information.
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