Administrative Associate

Position Title:

Administrative Associate

Position Type:
Regular

Hiring Range: $28.03- $31.91 per hour, compensation will be based on education, experience, skills relevant to the role, and internal equity.

Pay Frequency:
Hourly

The Administrative Associate (Spirituality and Faith) (AA) will contribute to the effective administration of the Center for Spirituality and Faith (CSF), which is part of the Division of Mission and Ministry. The AA will create and maintain a warm, welcoming, professional, and effective work environment where all staff and students can thrive. In addition, the AA will support broader operational needs of the Division in financial processing, partnership communication, travel arrangements, data management, and event support.

This is a full‑time, non‑exempt position reporting to the Director of CSF.

• Manages the Center for Spirituality and Faith to ensure all administrative needs are met
• Provides day‑to‑day management and maintenance of offices and equipment
• Manages reception of guests and inquiries
• Hires, trains, supervises, and mentors a team of student interns to support office operations
• Coordinates calendaring to ensure all events, programs, and activities are communicated across the team and Division
• Serves as liaison to the building manager and maintains key relationships with Benson staff for quality communication and care
• Primary point of contact among University operations (facilities, finance, student employment, campus safety, etc.)
• Manages all contracts and serves as primary liaison with the Office of the General Counsel
• Provides operational support of events in collaboration with the Administrative Associate for Events
• Provides administrative support to support overall work and goals of Division of Mission and Ministry
• Provides executive administrative support to the Division leadership team
• Ensures the Division team successfully executes all financial responsibilities as determined by the Finance Office
• Builds and maintains quality relationships with key operational partners on campus
• Ensures efficient use of time for all Division staff, constantly seeking tools and opportunities to reduce administrative burden
• Maximizes and manages Division physical assets (space, vehicles, tools, etc.)
• Coordinates the CSF budget and financial processes
• Under direction of the Assistant Vice President, coordinates budget to ensure expenses are accounted for and properly tracked
• Reviews monthly financial reports and gathers pertinent information from team members to ensure accurate tracking and projections
• Assures timely reconciliation, processing of requests, quick vouchers, budget/expense transfers, purchase orders, invoices, petty cash, gifts, fees, cash advances, business travel expenses, deposits/payments, and other financial activities of Division
• Collaborates with broader work of Division
• Regularly attends and participates in Division programming and events, including some events outside regular business hours
• Regularly attends and participates in SCU campus‑wide, staff‑wide, and academic programming events to represent Mission and Ministry, forming relationships to support engagement
• Executes other duties as assigned

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Knowledge, skills, abilities, education, and experience required or preferred are as follows:

• Knowledge of fundamentals of project management and office coordination
• Outstanding organizational and project management skills
• Strong verbal/written communication and influencing skills
• Capacity to receive tasks from numerous sources, prioritize, and execute
• Open, objective, innovative, oriented toward understanding and responding to issues from divergent perspectives
• Proficiency in using electronic tools (Microsoft Office, Google Apps, social media, Canva, Workday) and ability to adapt to new technologies
• Ability and desire to supervise and mentor university students
• High‑level performance in organizational entrepreneurship and creativity
• High‑level performance in successfully driving projects from inception to…