Office Coordinator

Overview

Office Coordinator role er supervision, the Office Coordinator will be responsible for reception duties at the front desk such as greeting visitors and answering phones. This person will also perform administrative duties such as coordinating paperwork.

• Responsible for the facilities day-to-day operations, such as distributing building access keys and back-up to security access cards, etc.
• Vendor Coordination of overseeing cleaning staff, maintenance vendors, building staff, etc.
• Responsible for the maintenance and alteration of office areas and equipment by scheduling vendors and reporting to building management, as well as layout, arrangement and housekeeping of office facilities.
• Greet clients and visitors and assist them as needed. Announce visitors to appropriate party.
• Answer incoming calls. Provide general information and direct callers to appropriate party or voicemail.
• Order and maintain office and breakroom/kitchen supplies. May assist with office equipment issues.
• Receive mail and packages and distribute to appropriate party.
• Maintain conference room schedule. Prepare conference rooms for meetings and events, which may include straightening of the room, and coordinating audiovisual services and catering orders.
• Order daily lunches.
• Provide support to administrative staff when needed.
• May perform other duties as assigned.

• High School diploma or General Education Degree (GED) required.
• Minimum two years of previous office experience required.
• Excellent customer service, phone etiquette and communication skills for incoming calls and visitors.
• Proficiency in Microsoft Office applications.
• Ability to prioritize and multi-task efficiently.
• Ability to work independently.

Normal working conditions with the absence of disagreeable elements.

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

• Entry level

• Full-time

• Administrative

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