Operations Coordinator

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The Operations and Recruiting Coordinator is the heart of our office operations and the backbone of our candidate experience. This role requires exceptional organizational skills, a proactive attitude, and a strong customer service orientation. You will manage the day‑to‑day functions of our workplace and directly contribute to our team's growth by managing the interview scheduling process.

• Office Management:
  Ensure the office space is clean, organized, and running efficiently. Act as the primary point of contact for all facilities‑related issues (e.g., maintenance, repairs, IT support requests).
• Supply Management:
  Manage inventory, procurement, and organization of all office supplies, kitchen stock, and equipment.
• Vendor Relations:
  Manage relationships and contracts with vendors, including cleaning services, catering, security, and supply providers.
• Mail & Shipping:
  Handle incoming and outgoing mail, packages, and deliveries.
• Event Planning:
  Coordinate and support internal company events, team lunches, meetings, and celebrations.
• Visitor Management:
  Greet visitors, vendors, and candidates professionally and ensure a positive first impression.
• Safety & Compliance:
  Assist with maintaining office safety standards and procedures.

• Interview Scheduling:
  Own the end‑to‑end interview scheduling process, coordinating complex logistics between candidates and multiple interviewers (often across different time zones).
• Candidate Communication:
  Serve as the main scheduling point of contact for candidates, ensuring timely, professional, and clear communication to maintain a positive candidate experience.
• Recruiter Support:
  Maintain and update the Applicant Tracking System (ATS), ensuring all interview details are logged accurately.
• Onsite Interview Support:
  Prepare meeting rooms, manage logistics, and ensure interviewers have necessary materials for a seamless onsite experience.
• Reporting:
  Assist the People Operations/Recruiting team with basic data entry and reporting as needed.

• Education:
  
  Bachelor's Degree
• Experience:
  
  1–3 years of proven experience in an Office Coordinator, Administrative Assistant, or similar organizational role, ideally within a tech or startup environment.
• Technical Proficiency:
  High level of proficiency with Google Workspace (Docs, Sheets, Slides).
• Organizational
  
  Skills:
  
  Exceptional attention to detail, strong organizational abilities, and the capacity to manage multiple priorities simultaneously in a fast‑paced environment.
• Communication:
  Excellent written and verbal communication skills.
• Proactive & Resourceful: A "can‑do" attitude, with the ability to anticipate needs and independently solve problems.

• Entry level

• Full‑time

• Management and Manufacturing

• Software Development