Financial Manager

Brief Summary of

Job Duties:

Under the direction of the Business Officer, responsible for full oversight of all financial operations for the Materials Department and associated Research Centers. Develops and implements financial systems and procedures; monitors departmental budget of $10M and extramural and gift funding of $60M. Prepares cost projections and analyses for both departmental and extramural fund accounts. Oversees bi-weekly and monthly payroll to ensure accuracy and maintains strong knowledge of Kronos and UCPATH.

Prepares and/or updates recharge packages annually and monitors recharge activity ($120K/month across six income units). Utilizes a thorough working knowledge of University Accounting Policies pertaining to all accounting areas for extramural funding as well as state funding.

Has working knowledge of all policies pertaining to extramural funding (OMB A-21, Uniform Guidance, and specific agency guidelines). Analyzes and resolves problems and provides input for continued development of policies and procedures to increase efficiency and accuracy of work produced. Maintains a strong working knowledge of all campus and departmental financial systems. Assumes a high degree of decision making and authority in fiscal and budgetary management.

Provides short and long-range planning on federal, state and private funding matters as well as departmental planning and policy development. Establishes and maintains contact with management and officials of the university. Participates in major management decisions in the financial area. Demonstrates strong professional managerial responsibilities, strong organizational skills, and excellent oral and written communication skills. Is familiar with campus management issues and sets goals and objectives that affect research, budget, and fiscal responsibilities.

• Bachelor s Degree in related area and /or equivalent experience / training.
• 4+ years experience in administration management including supervision of staff, budget and financial management, and strong communication and interpersonal skills. Strong fiscal management experience.
• Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and accounting and payroll.
• 5+ years experience in higher education administration.
• Excellent knowledge of Excel. Familiarity with Google Sheets.
• Thorough knowledge of financial data management and reporting systems.
• Strong analytical and critical thinking abilities.
• Sound judgment and decision making, and problem-solving skills, including the ability to assess complex challenges and recommend effective solutions.
• Knowledge of UC systems including but not limited to: UCPATH, Gateway, Kronos.
• Advanced communication skills, both written and verbal, to convey complex information in a clear and concise manner.
• Ability to manage competing deadlines with multiple interruptions while paying close attention to detail.

• Demonstrated management and conflict resolution skills to effectively lead and motivate others.
• Work experience as Sponsored Projects Analyst or equivalent
• Familiarity with Research.
  
  Gov, Grants.gov, and Cayuse & Orbit.
• Familiarity with PGM, EDM, TOE system, EPM, and other campus systems as needed.
• Experience handling income and recharge proposals; administering income and recharge centers.

• Satisfactory criminal history background check
• UCSB is a Tobacco-Free environment

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.