Controller, Finance & Banking, CFO

Job Summary

Job Summary A member of the Assistant Director Team. Manages in a person-centered manner a variety of accounting functions, including, but not limited to Operations (OPS) budget, OPS accounts payable, general ledger, cash management, state claims, TCRC and vendor audits, special projects and specialized funding and grants. Provides backup for Chief Financial Officer (CFO) as needed.

Supervision Reports to and receives direction from the CFO. Controller supervises OPS Accounts Payable Assistant, Fiscal Auditor, Financial Analysts, Grants Financial Specialist and OPS/POS Accounting Assistant.

• Develop annual OPS budget; track and monitor monthly OPS expenditures against budget; update OPS projection monthly. Review OPS expenses, general ledger coding, proper fiscal year and work performed by the OPS Accounting Associate for accuracy. Ensure necessary corrections are completed timely. Oversee staff travel reimbursement process.
• Prepare schedules to support the Department of Developmental Services (DDS) monthly Purchase of Services (POS) expenditure projection (PEP), in addition to various financial reports for the CFO, Leadership Team, Board of Directors, ARCA and DDS; generate monthly accounting schedules to support the PEP and complete various reports for audit purposes.
• Manage TCRC cash via daily monitoring. Manage funds from bank credit line, if needed. Prepare and maintain updated cash forecasts monthly, or as requested. Review monthly bank reconciliations. Prepare and/or review all bank wire transfers and present to CFO for approval.
• Maintain general ledger. Monthly review trial balance and other end of month reports to reconcile. Approve and maintain documentation for journal entries. Manage state claiming process with DDS. Monthly update the claims vs. reimbursement schedule.
• Manage annual vendor audit plan in compliance with DDS contract. Review and approve audit reports and work performed by auditors. Participate in vendor audits as necessary for resolution of issues.
• Manage special fiscal projects including ICF-SPA. Ensure accuracy of related AP and AR functions. Meet regularly with staff working on these projects, provide direction, resolution to issues, and review staff reports and correspondence.
• Work with CPP Manager and CFO to review CPP funding allocation plans, CPP contracts and prepare CPP financial reports. Track CPP start-up and CPP OPS costs.
• Manage Grant Financial Analyst and assigned staff functions, including but not limited to fiscal tracking and reporting for Foster Grandparents/Senior Companions, Family Resources, Trust and other grants as required. Oversee Agency’s inventory and reporting to DDS and auditors. Ensure adherence to fiscal requirements from grantors.
• Supervise the work of assigned accounting staff through assignment of tasks, monitoring work and evaluating performance. Ensure that work meets established state and internal control standards.
• Act as lead on the annual CPA independent financial audit and the bi-annual DDS fiscal audit. Implement improvements to internal controls. Provide data for the annual audited financial statements and IRS Form 990. Ensures compliance and accuracy of accounting functions by periodic internal audits and continuous training of accounting staff.
• Manage Financial Analyst who is DOFA liaison for TCRC Self Determination Project (SDP) staff. Provide support for individual SDP budgets, spending plans, authorizations and electronic billing.
• Manage Financial Analyst who examines fiscal impacts for POS services including rate and program changes. Financial Analyst works with Resource Development staff on review of cost statements and projection for new programs. Review and approve monthly POS late billing projection completed by Financial Analyst.
• Keep CFO and other key management personnel informed of budget and cash issues. Provide backup to CFO as required.
• Create, revise and implement policies/procedures for compliance with Agency, state, federal, and contract requirements in the areas of accounting principles and procedures.
• Provide data for the annual DDS Rent Survey, annual May Revision…