Academic Program Administrator

Job

Location:

UCSB Campus

Position:
Full Time

Position Number:

Payroll

Title:

ADMIN OFCR 2 CX (004263)

Job Code: 004263

Job Open Date: 12/16/2025

Application Review Begins: 1/05/2026

Department Code (Name): BENG (DEPARTMENT OF BIOENGINEERING)

Percentage of Time: 100

Union Code (Name): CX

Employee Class (Appointment Type): Staff:
Career

FLSA Status: Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: STEPS

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $31.00 - $34.22/hour. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $31.00 to $50.78/hour.

Work Location: Bio Engineering Bldg, Rm. 1106

Working Days and

Hours:

M-F, 8am-5pm

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: N/A; position is in-person.

For full consideration, please include a resume and a cover letter as part of your application.

Biological Engineering is a hub for research and teaching at the interface of biology, engineering and physical sciences. It builds on UC Santa Barbara's strengths in biophysics, biomaterials, biomolecular discovery, and computational and experimental systems biology, enabling fundamental scientific discoveries to be transitioned to applications in medicine and biotechnology. Our department has a strong commitment to diversity, equity, and inclusion as we train future leaders in Biological Engineering through transformative education and interdisciplinary collaboration.

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC.

Under the general supervision of the Business Officer and Designated Principal Investigator, serves as the Academic Program Administrator (PA) for Biological Engineering and its affiliated training programs. Responsible for program administration and student coordination for the NSF Research Traineeship (NRT) program in Data Driven Biology, program administration and student coordination for new NIH T32 training grant in Quantitative Mechanobiology, and payroll and student coordination in the new Biological Engineering PhD Program.

Supports the full range of activities related to the operation of the NRT and T32 training grants including: implementing recruitment strategies, assisting with the admission process, tracking student progress, trainee appointments, payroll and reimbursements, coordinating all program activities, coordinating program assessment instrument dissemination and analysis, reporting of agency required data, regular and confidential correspondence, visitor arrangements, and short and long-term planning.

Corresponds with faculty and multiple campus departments involved with the training grants. Manages frequent events and seminars including research collaboration workshops, educational outreach programs and other meetings. Responsible for maintaining the NRT Data Driven Biology and NIH T32 Quantitative Mechanobiology web sites.

• Bachelor's degree in a related area and/or equivalent experience/training in academic administration, fiscal management, or research compliance.
• 1-3 years Demonstrated experience working independently and as part of a team.
• 1-3 years Experience analyzing, interpreting, and utilizing data.
• Ability to use sound judgment in responding to issues and concerns.
• Advanced skills in standard computer applications (e.g., MS Excel, Word, PowerPoint).
• Exceptional organizational skills and meticulous attention to detail, with the proven ability to manage multiple complex projects simultaneously under tight deadlines.
• Strong interpersonal and professional communication skills, with the ability to serve as an effective liaison to faculty, staff, students, and external stakeholders across multiple campuses.
• Ability to use discretion and maintain confidentiality.

• Preferred Master's Degree

• Satisfactory criminal history background check
• UCSB is a Tobacco-Free environment

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

"Misconduct" means any violation of the policies governing employee conduct at the applicant's previous…