Receptionist, Administrative​/Clerical

Overview

Receptionist - Part Time - Weekends Only

Part Time: 8:30am - 5:00pm

The Receptionist is responsible for handling all calls, meeting and greeting the public and Front Porch employees in a friendly and professional manner, and directing requestors appropriately.

• Operates a multi-line telephone console to receive incoming messages. Takes messages accurately, including correct spelling of names and phone numbers.
• Greets, registers, and directs guests to appropriate personnel professionally.
• Performs a variety of clerical duties including but not limited to processing and distribution of all incoming and outgoing mail, including USPS, Fed Ex, UPS, Amazon, and intercommunity mail; logging all incoming medication and contacting the nursing staff or residents for pick up; selling meal tickets to visitors, issuing visitors’ passes, daily balancing of the cash box, etc.
• Conduct wellness checks twice daily, contacting residents who do not set off motion detectors or flip metal mail tabs.
• Perform all other related duties as assigned.

• Effective oral and written communication skills appropriate to the audience's needs.
• Excellent collaboration and team-building skills.
• Effective conflict management skills.
• Ability to effectively build relationships with customers and executive management.

• Demonstrates a high level of accuracy, even under pressure.
• Excellent organizational skills.
• Ability to perform work independently with minimal supervision.
• Ability to exercise sound judgment and make decisions based on accurate and timely analysis.

• Demonstrated time management and priority-setting skills.
• Ability to simultaneously handle multiple priorities.
• Ability to work in a fast‑paced, dynamic environment.
• Ability to prioritize responsibilities and organize workload to ensure that time frames are met and the work is completed within deadlines.

Essential
:
High School/GED

Preferred
:
Credentials or equivalent qualifications (none listed)

Minimum Experience
: 1 Year office reception environment experience