Litigation Secretary

Overview

Litigation Secretary – Insurance Defense & Civil Litigation —
Location: Santa Ana, CA (Hybrid – 3 days onsite)

We are seeking an experienced Litigation Secretary to support three or more attorneys in a fast-paced insurance defense and civil litigation practice. The ideal candidate is detail-oriented, deadline-driven, and highly proficient in state and federal court procedures.

• Provide comprehensive litigation support to 3+ attorneys in insurance defense and civil litigation matters
• Prepare, revise, and format legal documents including pleadings, motions, discovery, correspondence, and subpoenas
• Create and update Tables of Contents and Tables of Authorities in compliance with court rules
• Handle state and federal e-filing (including California state courts and U.S. District Courts)
• Maintain and manage litigation calendars, including court deadlines, hearings, depositions, and trial dates
• Coordinate filings, service of process, and document production
• Maintain electronic and physical case files
• Communicate with courts, clients, opposing counsel, and vendors as needed
• Provide general administrative and litigation support as required

• Minimum 3–5 years of experience as a litigation secretary, preferably in insurance defense
• Strong knowledge of California state and federal court rules and procedures
• Proven experience with e-filing systems (state and federal)
• Advanced proficiency in Microsoft Word, including complex formatting
• Experience creating Tables of Contents and Tables of Authorities
• Excellent organizational skills and ability to manage multiple deadlines
• Strong attention to detail and ability to work independently and as part of a team
• Hybrid schedule: 3 days onsite, 2 days remote
• Office located in Santa Ana, California

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers