Executive Assistant CFO CLO

About Us

Company Overview

Foundation Building Materials (FBM) is a leading construction materials distribution company that serves the commercial and residential construction markets across North America. With a commitment to innovation, quality and customer satisfaction FBM provides a wide range of construction products and services to contractors and builders. Based in California FBM has more than 7,000 employees and 400 locations across the United States and Canada.

FBM’s core values of Safety First, Customer Driven, Valuing Our People, Integrity and the Pursuit of Excellence form the foundation for an excellent customer experience that is recognized across the industry.

Position Overview

We are currently seeking an experienced, highly organized and service-oriented Executive Assistant to support our Chief Financial Officer (CFO), Chief Legal Officer (CLO), and select members of the Executive Leadership Team at our Santa Ana, CA headquarters.

The Executive Assistant plays a critical role in providing high-level confidential administrative support to senior executives. This position requires strong organizational capability, proactive communication, sound judgment, and the ability to operate with discretion. The Executive Assistant manages complex calendars, coordinates travel, prepares presentations and reports, supports board-related activities, and serves as a key liaison between executives and internal/external stakeholders.

This role requires the ability to prioritize, anticipate needs, respond quickly, and maintain a high level of professionalism in a fast-paced environment.

Key Responsibilities

• Provide direct administrative support to the CFO, CLO and other assigned executive leaders.
• Manage complex calendars, schedule meetings, coordinate logistics and resolve conflicts proactively.
• Coordinate travel, prepare itineraries and manage expense reports.
• Maintain advanced awareness of executive priorities ensuring leaders are prepared for meetings, presentations and commitments.
• Handle confidential information with the highest degree of discretion and judgment.

• Serve as a primary point of contact and liaison for internal and external stakeholders interacting with supported executives.
• Draft, edit and prepare correspondence, memos, presentations and reports.
• Build positive professional relationships across departments and functional areas within FBM.

• Assist executives with special projects, cross‑functional initiatives and follow‑up actions.
• Track deadlines, deliverables and milestones to ensure items remain on schedule.
• Support creation and refinement of presentations, dashboards and executive briefings.

• Organize and maintain executive files, documents and associated systems.
• Ensure professional meeting preparation including agendas, minutes and action item tracking.
• Anticipate needs and proactively strategize to optimize executive time and effectiveness.
• Provide backup support to other administrative team members as required.

• In this role there may be special projects or other job duties assigned.

Qualifications

• Bachelor's degree preferred.
• 5 years of experience supporting C‑suite or senior executives, preferably in a mid‑size or large organization.
• Experience supporting finance, legal or corporate governance functions highly preferred.

• Exceptional organizational and time management skills with the ability to manage and prioritize multiple tasks.
• Strong written, verbal and interpersonal communication capabilities.
• High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience preparing executive‑level presentations.
• Demonstrated ability to act with discretion, confidentiality and sound judgment.
• Strong problem‑solving capability and meticulous attention to detail.
• Ability to work independently, collaboratively and under minimal supervision.
• Adaptability to change priorities and deadlines in a fast‑paced business environment.

• Occasional evening…