Administrative Assistant; In Office

Overview

Want to work for a company that truly values its people? Optimum HR has been voted one of Orange County's Best Places to Work for nine consecutive years, and we're seeking a full-time Administrative Assistant to join our team. Optimum HR provides small and midsize businesses with comprehensive HR solutions, and behind that mission is a collaborative, fast-paced, and fun workplace.

This role is ideal for a highly organized, proactive professional who enjoys variety, takes pride in supporting leaders and teams, and wants to grow with a company that embraces innovation and teamwork.

This Is An In-person Position Located In Our Santa Ana/Tustin Office And Provides Direct Administrative Support To Our Company President, While Also Serving As a Partner To Our Office And Operation Teams.

• Provide direct administrative support to the Company President, including coordinating projects, reports, and special initiatives (company and occasional personal).
• Complete executive and administrative projects with discretion, accuracy, and follow-through.
• Serve as a professional point of contact for visitors and answer incoming calls.
• Coordinate company wide events and meetings, including travel arrangements.
• Maintain organized records and support reporting needs across departments.
• Coordinate with building management for maintenance and service requests.
• Order, stock, and manage office supplies, food and company collateral.
• Support day-to-day office operations and provide backup support for other administrative team members as needed.
• Assist with new hire onboarding and offboarding administrative processes.
• Coordinate employee anniversaries, birthdays, announcements, and gifts.
• Partner with IT vendors to coordinate equipment requests, user access, and support tickets.
• Assist the sales team with administrative tasks such as demo scheduling, CRM support (Salesforce and Hub Spot), lead distribution, training coordination, and monthly client reporting.
• Prepare and submit client service agreements, RFPs, and related new-client documentation.
• Manage company client surveys, industry award process and password management.
• Maintain and update content on the company website and social media platforms.
• Perform additional administrative and operational duties as assigned to support company goals.

• High school diploma required; college coursework or degree preferred.
• Minimum of one year of office or administrative experience.
• Exceptional customer service mindset with strong interpersonal skills.
• Highly organized with excellent time management and attention to detail.
• Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); CRM or social media experience a plus.
• A collaborative team player who embraces Optimum's core values.

The salary range for this position is $26.00 - $35.00 an hour. In addition, we offer a generous benefits package, a monthly office commuting stipend and a terrific corporate culture.

Final compensation will be based upon factors such as geographic location, skills, experience and/or education. Hiring at the maximum of the range would not be typical in order to allow for future and continued salary growth.

Salary: $26.00 - $35.00 per hour