Administrative Services Specialist

Overview

Administrative Services Specialist (Staff Specialist) – OPEN TO THE PUBLIC

This recruitment will establish an open eligible list. The eligible list established through this recruitment will be used to fill current/future vacancies in different agencies within the County of Orange. This recruitment may also be used to fill positions in similar and/or lower classifications throughout the County of Orange.

Final date to receive applications
This recruitment will be open for a minimum of five (5) business days and will remain open until Tuesday, February 3, 2026 at 11:59 PM (PST).

Qualified applicants are encouraged to apply immediately.

Registrar of Voters

The County of Orange, Registrar of Voters, a nationally recognized and award-winning agency, is responsible for conducting elections, verifying petitions, and maintaining voter records in the County of Orange, the fifth largest voting jurisdiction in the United States with 1.9 million active registered voters. The department receives funding from the County s General Fund and periodic reimbursement from the federal government, the State of California, and local jurisdictions.

The Registrar of Voters  staff includes 54 full-time employees and numerous extra-help employees who support various election-related positions representing the broad spectrum of Orange County s population. The department is responsible for all components of election management. The Orange County Registrar of Voters prides itself on being a leader in the international and national elections community, working to continually innovate and create new and better ways to serve the public.

The department values creativity, originality, initiative, and a strong dedication to customer service.

for more information about the County of Orange.

This key position is assigned to the Department Head for projects and assignments related to election planning and administration. In addition to a variety of executive assistant responsibilities including managing complex meeting schedules, organizing events and managing internal and external communications, this position assists in the recruitment and orientation of extra help employees, maintains required employment records utilizing the County s information systems and supports the Deputy Director of Administration in other HR tasks related to mandatory reporting requirements, personnel action updates and other general HR actions as needed.

This position will require to work overtime as needed during the election season, including weekends, weeknights, and/or holidays.

In addition to the duties listed in this bulletin, the ideal candidate will possess demonstrated experience in managing a wide array of tasks, be able to understand, interpret and apply policy, procedures, and regulations, be able to work well in a team environment and individually, work well in a fast-paced environment handling multiple tasks at the same time, and be willing to work overtime with little to no prior notice.

In addition, the ideal candidate will also demonstrate extensive knowledge, skill, and functional expertise in the following core competencies:

• Applying principles and practices of human resources (e.g., personnel transactions, recruitment/selection, etc.)
• Ability to interpret and understand federal, state, and local legislation, policies, regulations and issues that pertain to the technical and service aspects of the assignment
• Applying current employment laws and best practices of human resources, and proactively planning for and applying such to specific emerging issues in the department
• Interpret County and department policies and procedures to carry out directives
• Review and audit mathematical calculations
• Skilled at handling confidential and sensitive information
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to compile and analyze data in Microsoft Excel
• Developing, establishing and implementing human resource projects.
• Maintaining and managing pertinent information by creating documents, spreadsheets, and other related documents
• Using a keyboard or data entry terminal to enter alpha and numerical data
• Proficiency in current computer systems and programs as well as modern office practices and procedures and the operation of equipment

Project Management Skills

• Scheduling projects, organizing tasks in the right order, creating meeting plans, statements of work, estimates, timelines, etc.
• Researching, evaluating, estimating, and accurately interpreting and applying technical data and procedural information to solve problems and/or make recommendations to management

Strategic Thinking & Judgment | Analytical Skills

• Exercising good judgment, integrity and discretion as well as logically and analytically researching and evaluating information, propositions, and claims
• Collecting and analyzing complex and sensitive/confidential data and producing high-quality human…