Accounts Payable Supervisor

Overview

Accounts Payable (A/P) Supervisor needed for a growing non-profit based in Orange County. The Accounts Payable Supervisor will own the organization’s vendor payment processes with accuracy, efficiency, and integrity. This role will manage the A/P team, develop strong vendor relationships, and ensure timely and accurate processing of payables while supporting overall financial operations. The ideal candidate is both operationally strong and a confident communicator who can work effectively with internal stakeholders and external partners.

Schedule:

Monday - Friday, 8:30am to 5:00pm.

• Oversee daily A/P operations including invoice receipt, validation, coding, and timely processing of payments.
• Ensure adjustments, reimbursements, and vendor credits are processed accurately. Maintain strong understanding of basic accounting principles to support correct application of expenses. Reconcile vendor statements and resolve discrepancies.
• Support month-end close tasks related to A/P and communicate with Accounting/Finance leadership on outstanding items.
• Manage, coach, and develop a team of A/P professionals; build efficient workflows and training documentation.
• Set performance expectations and guide professional development for direct reports.
• Serve as primary point of contact for vendor inquiries, payment clarifications, and A/P disputes.
• Cultivate strong, responsive relationships with vendors and internal teams across departments.
• Communicate effectively at all organizational levels with professionalism and clarity.
• Support system implementations, upgrades, and integrations for financial systems and tools.
• Drive process improvements to enhance operational efficiency and compliance.

Required:

• 2–3 years’ experience managing an Accounts Payable team or similar function.
• Strong knowledge of accounts payable functions: processing, adjustments, payments, reconciliations, and basic accounting concepts.
• Excellent communication skills — comfortable engaging with vendors and all levels of staff.
• High standards for timeliness, accuracy, and financial integrity.
• Experience in nonprofit accounting environment.
• Proficiency with financial software such as Quick Books Desktop, , Concur, and/or Net Suite.
• Strong organizational and analytical skills with a proactive problem-solving mindset.

Preferred:

• Experience with non-profits specifically with government reporting and accounting.
• Cost accounting experience a plus
• Proficiency in Google Suite (Mail, Docs, Sheets, Calendar)

• Medical Insurance funded by Illumination Health + Home (Kaiser and Blue Shield), depending on the plan
• Dental and Vision Insurance
• Life, AD&D and LTD Insurance funded 100% by Illumination Foundation
• Employee Assistance Program
• Professional Development Reimbursement
• 401K with Company Matching
• 15 days  vacation PTO/year
• 6 days sick PTO/year
• 10 days holiday PTO/year
• Potential eligibility for the Public Service Loan Forgiveness Program (PSFL) for federally qualified loans

End of description