Associate Director, Facilities Management

Overview

DESCRIPTION: The Associate Director, Facilities Strategic Planner supports Facilities leadership in overseeing all capital improvement projects and deferred maintenance projects. This role prepares, develops, and coordinates space planning and interior design for renovations, remodels, and new construction, all in line with the College’s strategic plan. Additionally, the Associate Director coordinates the preparation of the 5-Year Educational Plant Survey, Capital Improvement Plan (CIP), Project Priority List (PPL), deferred maintenance plan, and other specialized reports.

May provide leadership support in the Executive Director’s absence.

• Directly oversees the planning, design, and implementation of capital improvement projects and deferred maintenance, ensuring alignment with budget, scope, and timelines.
• Coordinates the development of the College’s facilities master plan and prepares space planning based on program needs and stakeholder requirements.
• Provides leadership, training, and performance evaluation of subordinates to foster collaboration and a culture of excellence, aligning with departmental and organizational goals.
• Oversees the energy management and sustainability programs, ensuring efficient use of resources and compliance with sustainability goals.
• Ensures all facilities designs, layouts, and projects comply with legal requirements, building codes, fire safety, health standards, energy management policies, security protocols, and OSHA regulations.
• Serves as the primary contact for facilities safety inspections, deficiency repairs, and the subject matter expert on the State Requirement for Educational Facilities (SREF).
• Advises on capital budget development and project ranking, prepares and maintains the College's Project Priority List (PPL), and calculates budgets for construction and renovation projects.
• Oversees the interior design process for construction projects and maintains College standards for fixtures, furniture, equipment, security, and aesthetics.
• Negotiates, manages, and oversees contracts related to facilities operations, including construction projects and facilities maintenance agreements.
• Coordinates with architects, engineers, contractors, and other external consultants to ensure project completion, compliance, and meets standards.
• Prepares and submits all project and board item submittals for review and approval by the Board of Trustees.
• Manages seamless handoff from design to construction and to operations.
• Represents facilities leadership at in-district, out-of-district, other external meetings, task forces, and conferences.
• Performs other duties as may be required or assigned.

• Bachelor’s degree from a regionally or nationally accredited institution.
• Four (4) years of experience managing facilities and/or facilities planning.
• Three (3) years of experience supervising a team of operational professionals, such as facility operations manager, construction project manager, or related field.
• Valid Florida driver’s license or the ability to obtain a Florida license within 30 days, with acceptable driving record.

• Master’s degree from a regionally or nationally accredited institution in a related field.
• Experience with capital improvement programs, state requirements for educational facilities (SREF), educational plant surveys, and facilities condition assessments.
• Experience in management for facilities construction projects.

• Knowledge of local and state building codes, SREF, OSHA, and ADA.
• Knowledge of facilities management principles, construction processes and regulatory compliance.
• Proficient in analyzing and redesigning workflows to eliminate inefficiencies and streamline processes, improving operational effectiveness.
• Demonstrated critical thinking, ability to deal with ambiguity, resolve complex problems, and effectively manage projects.
• Excellent verbal and written communication and interpersonal skills. Familiarity with a variety of communication tools and platforms.
• Knowledge and ability align team efforts with organizational objectives.
• Ability to work independently and to work…