Payroll​/Human Resources Coordinator

Overview

At Atlantic Pipe Services, we are a growing team focused on underground drainage and trenchless pipeline solutions, with expansion across the Southeast. Since 2017, we’ve emphasized innovation, reliability, and putting our people first. We offer competitive pay, ongoing professional development, and minimal travel so you can be home every night. If you’re driven, team-oriented, and ready to build a career with real growth potential, APS is the place for you.

Position Summary: The Payroll & HR Coordinator is responsible for accurately processing payroll and providing support for core human resources functions, including employee records management, onboarding and offboarding, and compliance. This role ensures payroll accuracy, adherence to federal, state, and local employment laws, and delivers day-to-day HR support to employees and management.

Essential Functions: The following statements describe the essential functions of this position; additional duties may be assigned as needed.

• Accurately process payroll and related transactions in accordance with company policies and applicable laws; serve as backup to the Payroll Specialist as needed.
• Maintain and update employee payroll and personnel records in the HRIS and payroll systems.
• Assist with payroll audits, reconciliations, and reporting to ensure accuracy and compliance.
• Support employee onboarding and offboarding, including completion of required documentation and system entries.
• Respond to employee inquiries regarding payroll, benefits, timekeeping, and HR policies.
• Ensure compliance with federal, state, and local employment and wage-and-hour regulations.
• Maintain confidentiality of sensitive employee and payroll information.
• Coordinate with HR, Finance, and management to resolve payroll or HR-related issues.
• Assist with HR reporting, record retention, and compliance audits.
• Perform other related duties as assigned to support HR and payroll operations.

Key Responsibilities:

• Accurately process weekly payroll and related transactions in accordance with company policies and applicable federal, state, and local laws; serve as backup to the Payroll Specialist as needed.
• Maintain payroll records, including direct deposit, deductions, garnishments, tax with holdings, and employee data within payroll and HRIS systems.
• Reconcile payroll reports, assist with audits, and resolve discrepancies to ensure accuracy and compliance.
• Prepare payroll-related reports for management and accounting, coordinate with Finance on payroll funding and reporting.
• Maintain employee personnel files and ensure proper record retention and confidentiality of sensitive information.
• Support employee onboarding and offboarding, including documentation, system entries, orientation support, and final payroll processing.
• Assist with benefits administration, including enrollment deductions, changes, and terminations.
• Respond to employee inquiries regarding payroll and timekeeping questions in a timely and professional manner.
• Ensure adherence to company policies and employment laws, including wage and hour regulations.
• Support HR compliance activities, audits, reporting, and data analysis.
• Perform other related duties as assigned to support Payroll and HR operations.

Company Wide Standards:

• Evaluate, recommend, develop, and implement improvements to construction or service systems, policies, methods, and procedures.
• Assess the performance and results of yourself and team members, identifying opportunities for improvement.
• Provide training, guidance, and coaching as needed to enhance productivity and team effectiveness.
• Offer input and support to management to enable informed decisions and effective organizational changes.
• Continuously develop personal, technical, supervisory, and customer relations skills.
• Conduct all interactions with customers, owners, engineers, and other stakeholders—whether in person or by phone—with professionalism, courtesy, and respect.
• Notify the CFO of any issues that cannot be resolved or deadlines that may not be met within a reasonable time frame and do so prior to the deadline.
• Maintain strict confidentiality of all proprietary company information…