Administrative Assistant II

Responsibilities

The Administrative Assistant II provides a broad range of advanced clerical and administrative support duties for department head or similar position.

• Types, revises, edits, proofs and prints a broad range of correspondence, documents, and reports. Assembles and summarizes materials from available sources.
• Handles routine and non‑routine documents with a high level of confidentiality.
• Establishes electronic and/or paper filing systems and maintains current files for the department, including files for correspondence, reports and data.
• Interacts with students, faculty, and the public to provide information on department programs and resources.
• Opens, organizes, and screens mail. Answers telephone, screens and refers calls, takes or appropriately routes messages.
• Operates and ensures office equipment is in working order, and aids staff in use of computers and related software.
• Maintains calendar and makes travel arrangements for supervisor. Schedules/reserves conference rooms and prepares for meetings as directed.
• Maintains records for department budget reports and related documentation, prepares requisitions for supplies and materials.
• Communicates with other staff members to provide assistance and operational support for department members.
• Performs all site and position specific responsibilities as assigned.

• Graduation from an accredited high school or possession of an acceptable equivalency diploma.
• Demonstrated experience utilizing Microsoft Office programs (Word, PowerPoint, and Excel).
• Administrative support experience.

• Associate’s degree from an accredited institution in Office Systems Technology or related field.

• Excellent planning and organizing skills; ability to anticipate outcomes.
• Excellent MS Office Skills (Word, Excel, and PowerPoint).
• Excellent verbal, written and interpersonal communication skills.
• Ability to interact effectively with students, faculty, and staff.
• Demonstrates a professional, courteous demeanor.
• Ability to meet deadlines and work in a fast‑paced multi‑priority environment.
• Ability to treat confidential information with sensitivity.
• Ability to evaluate job responsibilities and set priorities.
• Committed to working in a multi‑cultural environment.

• Works in an office environment.

This description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job‑related instructions and to perform any other job‑related duties requested by their supervisor.

We offer competitive pay with a beginning salary of $27,378 commensurate with education and experience and exceed the required qualifications, plus an attractive including:

• Flexible work options with a 37.5 hour work week and generous paid time off (holidays, annual and sick leave, and College Breaks)
• A variety of paid health and life insurance coverages
• Wellness incentives and free gym membership at the Raider Fitness Center
• FRS retirement and other options
• Professional Development and Paid Tuition
• Free on campus parking

Finalists and individuals recommended for employment at Seminole State College must reside in the State of Floridaat the time of hire and may be subject to background investigations and fingerprinting in compliance with Florida Statute 1001.64; and Seminole State College Policy 1.020; 2.020. Criminal background checks and fingerprinting will be conducted for all new employees, and for rehired employees who have had a break in service for one year or more.

The Office of Human Resources will determine which background checks shall be conducted for each position, based upon its review of job descriptions and the responsibilities of the position. These include, but are not limited to, positions that have access to money, master keys, security-sensitive areas and confidential information; positions that have the capability to create, delete, and alter records;

and positions that are responsible for the care and…