Administrative Assistant

Overview

Are you looking for a position where you can put your organizational and problem-solving skills to work in support of the Great Commission? Are you a multi-tasker who thrives in an environment where no two days are exactly the same? Are you often thinking two steps ahead to solve future problems and equip teams for success?

If so, you might be the right fit for the role of Administrative Assistant to the Advancement office. The successful candidate will exhibit professionalism, initiative, attention to detail, and flexibility. You should be comfortable communicating within all levels of the organization, including ministry partners and individuals inside and outside the organization. You should be able to quickly prioritize tasks, coordinate multiple requests for time, and anticipate needs.

• Scheduling & Planning
  • Arrange meetings, lunches, phone calls, travel, due dates, and other ministry-related projects in coordination with the Advancement office.
  • Assist in maintaining the VP of Ministry Advancement’s daily calendar to ensure continuity in day-to-day workflow procedures. This includes resolving schedule conflicts and taking the initiative to ensure meetings are well-planned and maintain clear agendas.
  • Meet regularly with the Advancement Operations Lead to review the Team calendar and projects related to the VP of Ministry Advancement.
• Correspondence & Communication
  • Print and prepare letters and correspondence from the Advancement office.
  • Communicate directly and on behalf of the Advancement Office with donors, staff, guests, and others on matters related to projects, events, programs, initiatives, or visits.
  • Represent the Advancement office by welcoming visitors and reviewing correspondence directed to the VP of Ministry Advancement.
• Administration
  • Ensure the Advancement office space is appropriately organized and prepared for daily operations.
  • Oversee the VP of Ministry Advancement’s expenses and categorizing credit statements each month.
  • Assist both the VP of Ministry Advancement and Advancement Operations Lead in daily tasks, including running errands, arranging ministry meals, and other department functions.
  • Anticipate office supply needs and maintain the cleanliness of the office.
  • Act as gatekeeper for guests, answering the door and signing for packages when needed.
• Trips & Events
  • Assist in trip preparation for the executive by booking, confirming, and scheduling items.
  • Be an ambassador for the ministry at special events, conferences, or other key meetings, as required.

• Bachelor’s degree or equivalent experience
• 2 – 3 or more years of relevant work experience
• Takes initiative
• Thrives in an ever-changing environment
• Ability to think ahead and plan for the unexpected
• Meticulous and thorough
• Strong spelling and grammatical proficiency
• Good listening and note-taking skills
• Professional, courteous, and clear communication
• Discretion and confidentiality
• Comfortable using Apple/Mac or PC hardware and software
• Proficiency with Microsoft Excel, Word, and Outlook
• Passion for the mission of Ligonier Ministries
• Agreement with Ligonier’s General Statement of Faith
• Available to travel to local events

This position is for a non-profit Christian organization located in Sanford, FL. At this time, we are only able to hire individuals who are authorized to work in the United States.

The pay range for this position is $20.00 - $23.00 hourly. Pay ranges represent the lowest to highest salary we reasonably believe we would pay for this role at the time of posting. We may ultimately offer more or less than the posted range, and the ranges may be modified in the future. An employee's position within the salary range will be based on several factors, including, but not limited to, relevant education, qualifications, certifications, experience, geographic location, and organizational needs.