Administrative Assistant

The Opportunity

We are currently seeking an Executive Administrative Assistant to serve as the primary right hand to the Business Owner, managing the complexities of their professional life and ensuring the smooth operation of their daily agenda.

• Strategic Gatekeeping – Manage the Owner’s calendar and inbox, prioritizing urgent matters and acting as a professional liaison for internal and external stakeholders.
• Operations & Logistics – Coordinate complex travel arrangements and prepare detailed itineraries.
• Meeting & Project Oversight – Attend meetings, capture action items, and follow up with department heads to ensure the Owner’s directives are being met.
• Document Production – Draft and proofread high-level correspondence, presentations, and reports with a high degree of accuracy.
• Information Management – Handle sensitive business data and personal information with the utmost discretion and integrity.

• Proactive Mindset – Look ahead at the calendar and prepare for what is coming next week.
• Exceptional Communication – Exhibit a polished professional presence and communicate effectively with everyone from entry-level staff to high-net-worth clients.
• Adaptability – Remain calm under pressure and pivot quickly when priorities shift in a fast-paced environment.
• Technical Proficiency – Mastery of office productivity suites (Microsoft 365 or Google Workspace) and project management tools.

• Proven track record of managing complex schedules and travel.
• Organizational skills.
• Ability to maintain a high level of confidentiality and professionalism at all times.

Salary
: $18 - $20 per hour
Shift
:
First
Work Hours
: 8 AM - 5 PM
Education
:
High School

• Experienced
• 2 years

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

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