Executive Assistant and Project Coordinator

We're a boutique retained executive search firm with an entrepreneurial mindset and an unwavering commitment to connecting our clients with top-tier leadership talent. Headquartered in Atlanta, we place candidates across North America and partner with our Spengler Fox affiliates to deliver top talent internationally.

Are you a proactive problem solver who enjoys finding creative ways to deliver on your commitments? Do you thrive in dynamic environments where you are doing a variety of day-to-day activities to make sure things are running smoothly
, while working on different projects at the same time? Once you understand what's expected in an assignment, are you energized to work independently to get it done? Is attention to detail not only a strength but a focus for you? If you enjoy working in a collaborative team environment, being the right hand to senior leaders, with a focus on improving the efficiency of processes and unlocking the business development potential of the team, we want to hear from you!

The Executive Assistant/Project Coordinator is an integral member of the team, encompassing several key responsibilities:

(1)
Drive the efficiency of our recruiting process and demonstrate our responsiveness (key to our brand!), by playing an important interface and coordination role with our clients and candidates during a job search process;

(2)
Improve the efficiency and effectiveness of our candidate and client management processes (for example, ensuring all relevant information is accurately captured in our systems and files in a timely manner); and

(3)
Proactively provide support to firm leaders and their teams in pursuing short- and long-term opportunities to bring in more business to grow the company.

• Coordinate recruiting processes across multiple searches concurrently: schedule candidate interviews, book travel and manage candidate expense reports and background checks, ensure resumes are in the hands of clients for interviews.
• Ensure we have real-time, accurate data on candidates in our systems at all times
• Collaborate with recruiting teams to prepare candidate pipeline reports, job postings, Linked In posts, and resume and job description formatting
• Stay on top of leaders' communications as requested to ensure timely responses are made or scheduled (email, Linked In inbox, etc.)

• Research target company prospects for leaders to pursue to capture searches in the near term and in the future
• Support the preparation for business development meetings with prospects
• Proactively research trends and interesting insights relevant to our Practice areas and collaborate with the team to translate these into marketing materials, Linked In posts, etc.
• Identify networking opportunities for leaders and support them in registering, preparing for, and following up on events (for example industry conferences, speaking engagements)
• Keep a keen eye on executives in our network so that we make sure to stay in contact in a timely and consistent way

• Persistent and hyper vigilant about ensuring the details are taken care of
• Proactive, with a strong self starter motivation and energy - manage your managers
• 5+ years of office experience in an administrative/support role in a dynamic work environment, juggling priorities
• Proficient with Microsoft Outlook, Word, PowerPoint, and Excel
• Experience with database management (Customer Relationship Management and Applicant Tracking Systems, and Linked In fluency are a plus)
• Strong communication, planning, and organizational skills