Accounting Administrative Assistant

Quest is seeking qualified candidates for an Immediate Accounting/Administrative Assistant.

This is a Direct Hire, working 3 days IN-office and 2 days at Home!

This role is 70% Administrative & 30% Accounting.

MUST BE STRONG WITH EXCEL!!

Administrative (organizing and responding to emails, shepherding tasks, filing reports on our network drives, closing the loop on outstanding issues) Significant amount of this role that is accounting‑adjacent with this person being responsible for creating purchase orders in the company procurement system and sending invoices through another software program for approval.

Being familiar with accounting practices generally will be a BIG PLUS....

Need for this person to be proficient in Excel and experience creating reports from scratch.

• Create purchase orders for Fire & Life Safety Vendors and alarm renewals.
• Engage Fire Watch Vendors to assist properties with emergency fire watch.
• Process alarm renewal permits and update internal database to track same.
• Track and manage spending with third party vendors to ensure prompt payment and minimize delay of accounts payable.
• Processes new work order vendor paperwork and COIs per internal requirements.
• Process high volume of invoices while ensuring proper approvals are received on all invoices.
• Correspond with vendors to resolve billing discrepancies; correspond with colleagues in the field to resolve purchase order/payment issues.