Legal Secretary

A well-established boutique law firm based in Illovo, Sandton is seeking an experienced and well-spoken Legal Secretary to provide comprehensive secretarial, administrative, and reception support to the legal team. The successful candidate must be highly organised, detail-oriented, and comfortable working in a fast-paced legal environment. Start Date as soon as possible

Key Duties & Responsibilities

The role includes, but is not limited to, the following:

• Providing full legal secretarial and administrative support to attorneys
• Drafting, formatting, proofreading, and typing legal correspondence and documents
• Managing filing and archiving systems, both electronic and hard copy, ensuring confidentiality and compliance with firm policies
• Capturing, saving, scanning, indexing, retrieving, and organising legal documents and email correspondence
• Maintaining accurate legal billing, including capturing fees and disbursements on AGS billing system or similar legal billing software
• Managing diaries, scheduling appointments, and coordinating meetings
• Liaising with clients, counsel, sheriffs, and other external stakeholders
• Assisting with court filings, document bundles, and general litigation support (where required)
• Monitoring deadlines and ensuring compliance with court and client timelines
• Managing incoming and outgoing correspondence and courier arrangements
• Providing general office support and assisting with ad hoc administrative tasks
• Assisting with reception duties, including answering calls, receiving clients, and handling general enquiries professionally
• Willingness to work flexible hours when required by operational demands

Minimum Requirements

• Matriculation certificate / Paralegal Certificate or Diploma or equivalent is advantageous
• Minimum 4 years’ experience as a Legal Secretary within a law firm
• Strong command of the English language (reading, writing, spelling, and verbal communication)
• Advanced computer literacy, including MS Word, Outlook, and document management systems
• Proven experience with legal billing systems (AGS or similar)
• High level of professionalism, discretion, and attention to detail
• Strong organisational and time management skills
• Own reliable transportation
• Ability to work independently and as part of a team

Personal Attributes

• Well-spoken and professional demeanour
• Reliable, proactive, and deadline-driven
• Ability to manage pressure and prioritise workloads
• Strong interpersonal and communication skills
• High ethical standards and respect for confidentiality

Market Related

If you meet the above requirements and are ready to take on this exciting opportunity, we encourage you to apply today. Our client is looking to fill this position promptly, so don't miss out on this chance to advance your career.

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