Human Resources Business Partner

Overview

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 99,250 employees operate a network of 2,700 offices and laboratories, working together to enable a better, safer and more interconnected world.

The Human Resources Business Partner will be responsible for creating a positive working environment and developing a competent workforce through building partnerships with line managers and ensuring organizational compliance to all relevant policies and legislation.

• Organizational Design
  • Maintenance and updating of Organizational Structures and Job Description s
• Policies and Procedures
  • Facilitate adherence to HR policies, procedures and relevant legislation
  • Identify opportunities for updating and enhancing HR policies, processes and procedures to effect continual improvements in the division
• Selection and Recruitment
  • Update and maintain all recruitment on Smart Recruiters
  • Arrange and manage the selection process together with line managers
  • Arrange and facilitate all interviews
  • Tend to the onboarding process, including drafting offer letters and contracts
• Onboarding and Training
  • Arrange and manage onboarding through the SHINE process
  • Arrange and manage all onboarding training on SGS Campus
  • Assist the L&D Team with completion of all required SGS training
• Industrial Relations
  • Arrange and manage all IR issues with collaboration between HR Management and IR Specialist
  • Arrange all logistical requirements for Disciplinary Enquiries
• Performance Management
  • Facilitate adherence to SGS performance management i.e. annual goals and evaluations
• Human Resources Information Systems
  • Managing and capturing of data on all HRIS i.e.
  • Capturing of new engagements, promotions, transfers, contract renewals and terminations on Payspace within payroll deadlines
  • Updating any HR changes on the payroll system e.g. banking details
  • Capturing of all HR documents electronically on Payspace
  • Updating and maintaining the HR Sharepoint with all data / new forms and relevant information
• Human Resources Projects
  • Manage and coordinate local and global HR projects/initiatives as and when required
  • Assist with capturing / maintaining data of local and global HR projects/initiative
• Audits
  • Assist the Human Resource Manager in terms of all audits done in the HR Department
  • Assistance with Internal HR Audits (HR & Payroll Division on systems and personnel files)
• General Administration Services
  • Facilitate the implementation of talent management and succession planning
  • Assist business to effectively manage headcount
  • Proactively identify and pre-empt HR risks within SGS
  • Assistance with reviewing and updating of all HR documentation for example, engagement pack and contracts of employment
  • Maintain quality, efficiency, and confidentiality of service within the HR Department
  • Adhere to all quality and safety requirements of the SGS management system
  • Perform any other reasonable tasks as assigned by direct line manager.
  • Ad hoc admin requirements within the HR department
• Comply and promote, at all times, the SGS Code of Integrity and Professional Conduct to preserve and enhance SGS reputation as a socially responsible company

Education

• Grade 12
• National Diploma/Degree in Human Resources or related – and/or 5 years proven experience in the sector or within the company in the functions, knowledge, skills and experience sufficient to be recognized as a qualification through Recognition of Prior Learning
• Good working knowledge of MS Office (Word, PowerPoint, Outlook and Excel – VLOOKUP’s and Pivot tables experience essential)

• 3-5 years Human Resources Business Partner and Payroll experience
• Preferably work experience with Pay Space and Workday
• Understanding and application of relevant labor legislation

• Working Knowledge of Pay Space, Workday
• Share Point

• Well-developed verbal & written communication, presentation, project management, report compilation and interpersonal skills
• Well-developed administrative, problem solving and planning skills
• High personal and ethical standards
• Anticipates issues, solves problems, able to make clear decisions and judgements
• Ability to build trust, respect and confidentiality
• Hands-on and practical approach
• Good balance between firmness and diplomacy
• Sense of initiative
• Languages:
  
  Proficiency in English (Read, Speak, Write) and potentially local dialects
• High attention to detail, accuracy, and efficiency in completing tasks
• Ability to work under pressure and meet firm deadlines
• Exceptional organizational skills
• Ability to work with internal divisions/clients
• Ability to resolve queries timeously
• Able to work on multiple projects/tasks simultaneously
• Must be able to work independently, as well as in teams
• Must be able to work in a highly pressurized environment